Billing Specialist

Quantix SCS; Louisville (KY); On-site; USD 38,000 - 46,000; Full time

Job summary

Quantix SCS in Louisville, KY is seeking a Billing Specialist to compile data and prepare invoices, ensuring accurate rates and timely delivery to customers. You will verify charges, research discrepancies, and support accounts receivable during accruals and monthly close.

Proficiency in ERP systems and Excel, plus strong attention to detail, are essential in this role. This position requires effective communication with customers and internal teams, and the ability to multi-task in a dynamic

Qualifications

• 1+ years of billing experience or related accounts receivable role.
• Strong Excel skills and attention to detail.
• Experience with ERP systems and customer communications.
• Ability to multi-task in a dynamic environment.

Responsibilities

• Gather information to complete invoices and prepare for billing.
• Verify accuracy of rates and calculations of fees.
• Revise and research billing errors.
• Analyze operational documents prior to invoicing.
• Prepare invoices for transmittal to customers; support AR in accruals and monthly close.

Skills

Billing experience

Excel

Attention to detail

Multi-tasking

Communication

Teamwork

Education

High School diploma or equivalent

Tools

ERP Systems

Job description

Description

Company Conformance Statements

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers and suppliers.
• Work effectively as a team contributor on all assignments.
• Support the efforts of management in meeting profit and growth objectives as established in the strategic business plan.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and the organizations.
• Work safely, within the company guidelines, standard operating procedures (SOP) and Job Safety Analysis (JSA).

Our Core values define our culture and create an environment where everyone has the opportunity to succeed.

Our core values are:

• SAFETY - The safety of our employees, customers and our communities is at the forefront of everything we do.
• PERFECTION - We relentlessly strive for perfection, to provide unmatched quality services and constantly raising the bar on our performance.
• SUSTAINABILITY - We are stewards of the environment, committed to protecting our natural resources and reducing waste.
• RESPECT - We treat all people with dignity and value the collective power of teamwork.
• ENTREPRENEURSHIP - We are scrappy, bold and never satisfied with the status quo.

Job summary

The Billing Specialist is responsible for compiling data to prepare invoices including: Calculating rates and fees, auditing transactions for accuracy and completeness, ensuring proper revenue recognition, and ensuring timely delivery of invoices to customers.

Requirements

Summary of essential job functions

This job includes the following duties and any other as assigned by current manager:

• Gather information to complete invoices and prepare for billing
• Verify accuracy of rates and calculations of fees
• Revise and research billing errors
• Analyze operational documents prior to invoicing
• Consult rate books and manuals to determine and verity specific charges
• Generate basic reports
• Prepare invoices for transmittal to customers Support Accounts Receivable in accruals and monthly close Process Improvement

Minimum requirements

• 1+ years prior Billing experience
• High comfort level with ERP Systems
• Strong Excel Skills
• High Attention to Detail
• Ability to Multi-Task in a dynamic environment
• Detail-oriented with excellent organizational skills.
• Ability to work well in a Team
• Work closely with customers to maintain a high level of customer satisfaction Excellent verbal communication skills.
• General knowledge of office duties.
• Self motivated and able to work with little direction while under general supervision.
• High School diploma (or equivalent)Some secondary or specialized education

Abilities required

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential job functions.

While performing the responsibilities, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.