Invoicing Coordinator I

Hulcher Services Inc.; Denton, Northern (TX, KY); Hybrid; USD 38,000 - 46,000; Full time

Job summary

Paylocity in Denton, Texas is seeking an entry-level Accounts Receivable assistant to support invoice preparation and basic AR records under close supervision. The role requires attention to detail, strong data entry, and the ability to work with various internal teams to resolve billing issues.

Ideal candidates will have a high school diploma, ~2 years of general office experience, and proficiency with MS Excel.

Qualifications

• Basic understanding of job life cycle from initial customer service call to invoice finalization.
• Strong data entry and accuracy skills for AR records.
• Good written and verbal communication, basic math and problem-solving abilities.

Responsibilities

• Review logs, receipts, and related documents for completeness and accuracy.
• Process data with a high level of accuracy and reconcile expenses.
• Verify data and correct errors.
• Coordinate with field personnel and internal departments to resolve billing issues.
• Update tracking system to reflect job status.
• Identify payroll discrepancies and request corrections.
• Contribute to special projects such as audits and process improvements.
• Perform other related duties as required.

Skills

Data entry

Attention to detail

Communication

Analytical thinking

Education

High School Diploma or equivalent

Tools

MS Excel

Job description

Description

General Summary: Responsible for entry level invoice preparation from basic to moderately complex accounts receivable records in a timely manner under close supervision.

Positions reporting to this position: None

Duties and Responsibilities (functions considered essential are marked by an *):

• *Reviews customer service logs, daily work reports, subcontractor bills, receipts, permits, tolls, timesheets and/or other related documentation for completeness and accuracy
• *Processes data with a high level of accuracy
• *Verifies data and corrects errors
• *Coordinates with field personnel and other internal departments to resolve billing issues and reconcile expenses in a timely manner
• *Updates tracking system to reflect job status
• *Identifies payroll discrepancies and requests corrections
• Performs special projects including customer specific research, audit support and process improvement
• Performs other incidental and related duties as required

Requirements

Educational Requirements:

High School Diploma or equivalent

Required Certification/Licensure: None

Experience Requirements:

2 years’ general office experience or equivalent combination of work experience and/or education

Knowledge / Skills:

Basic understanding of job life cycle from initial customer service call until invoice is finalized. Basic word processing, database, e-mail and spreadsheet applications skills; 10 Key by touch; detail oriented; basic understanding of office practices and procedures; ability to identify discrepancies and determine alternative courses of action; good written and verbal communication, basic math and geography skills; basic ability to analyze and solve problems. Ability to communicate with field personnel and other internal departments to resolve billing issues and reconcile expenses in a timely manner. Working knowledge of customer invoicing agreements.

Physical Demands:

Job requires ability to sit for long periods of time, work in a standard office environment and operate a computer, and may occasionally need to lift and/or move up to 25 pounds.

Working Conditions:

Employee primarily works in a standard indoor office environment. Field environment may include field office trailers, hotels, exposure to outside weather conditions, extreme cold, extreme heat, including wet and/or humid conditions.

Position Interacts With (indicate internal and external contacts):

Company and subsidiary company staff and management