Invoice Specialist - Contracts & Procurement Team

KETTLER; McLean (VA); Hybrid; USD 55,000 - 58,000; Full time

Benefits offered by this job

Paid Time Off

Health, Dental, Vision insurance

Life Insurance

Prescription coverage

HSA or FSA

Job summary

KETTLER is seeking an Invoice Specialist in McLean, VA to serve as the go-to contact on the Procurement & Contract Operations team for vendor invoice questions, evaluations, and processing.

Responsibilities include processing invoices, verifying pricing, resolving issues with internal clients, and ensuring accurate workflows. The role requires 2+ years of invoice processing, strong organization, and Excel proficiency. In-office with some remote Fridays, located at Tysons Corner.

Qualifications

• Must have at least 2 years’ experience performing vendor invoice processing in a business environment.
• Must hold a High School Diploma or GED
• General understanding of accounting is preferred
• Strong organizational and communication skills are required
• Ability to manage multiple tasks and maintain performance in a fast-paced environment
• Experience as an invoice clerk or in general accounting is preferred
• Proficiency in MS Office (especially Excel) and accounting software
• Excellent mathematics and problem-solving skills
• Ability to meet deadlines and work under pressure
• Excellent organizational skills and attention to detail

Responsibilities

• Process vendor invoices and verify pricing against contracts and purchase orders
• Investigate and resolve invoice issues by collaborating with internal clients
• Perform necessary evaluation of invoices to maintain accuracy
• Process automated and manual invoices in line with established workflows
• Serve as the key vendor invoice representative in discussions or meetings
• Process requests for expense reimbursement reports
• Process check requests and evaluate legitimacy
• Process incoming department mail

Skills

Vendor invoice processing

Time management

Communication skills

Attention to detail

Customer service

Education

High School Diploma or GED

Tools

Excel

Accounting software

Job description

The Invoice Specialist will serve as the key point of contact on the Procurement & Contract Operations team for vendor invoice questions, evaluations and processing.

Compensation: $55k-$58k

We offer a robust Benefits Package including, but not limited to:

• Paid Time Off
• Health, Dental, Vision insurance; Life Insurance; Prescription coverage
• Tax-Advantaged Spending Accounts (HSA or FSA)
• 401(k) retirement plan with company match

Responsibilities

• Process vendor invoices and verify pricing against contract and purchase orders
• Investigate and resolve invoice issues by collaborating with internal clients
• Perform necessary evaluation of invoices to maintain accuracy
• Process automated and manual invoices in line with established workflows
• Serve as the key vendor invoice representative of Procurement & Contract Operations in 1:1 discussions or in group meeting environments
• Process requests for expense reimbursement reports
• Process check requests and perform necessary evaluation for request legitimacy
• Process incoming department mail

Qualifications

• Must have at least 2 years’ experience performing vendor invoice processing in a business environment
• Must hold a High School Diploma or GED
• General understanding of accounting is preferred
• Strong organizational and communication skills are required
• Ability to work in and maintain performance expectations, while managing multiple tasks and expectations, in a fast-paced environment
• Experience as an invoice clerk or in general accounting is preferred
• Proficiency in MS Office (especially Excel) and working knowledge of accounting software
• Excellent mathematics and problem-solving skills
• The ability to consistently meet deadlines and to work well under pressure
• Excellent organizational skills and attention to detail
• The ability to handle customer queries with a measured response
• The ability to work independently or as part of a team

Office Attendance Requirements

• Work Schedule: This is a full-time, in-office position. The employee must be present at the Tysons Corner (McLean, VA) corporate office, during regular business hours, 8:30am to 5:30pm, Monday through Thursday, with Friday being a remote work day.