Billing and Invoicing Specialist

Professional Facility Services LLC; Landover (MD); On-site; USD 55,000 - 85,000; Full time

Job summary

Professional Facility Services LLC in Maryland is seeking a Billing Specialist to prepare and submit contract invoices and reconcile payments against pricing and deliverables. The role requires 2+ years of government contract invoicing experience and proficiency with vendor portals and PO-based invoicing.

Responsibilities include creating electronic payment requests, monthly invoicing, reconciling amounts, and tracking payment timelines, including any Quick Payment Act penalties.

Qualifications

• 2+ years of government contract billing/invoicing experience.
• Experience with vendor payment portals and purchase-order-based invoicing.
• Associate's or bachelor's degree in accounting, finance, or business administration.

Responsibilities

• Create and submit payment requests electronically through the DC Vendor Portal.
• Submit proper invoices on a monthly basis (or as otherwise specified), entering all required information against the applicable purchase order number.
• Reconcile invoiced amounts against completed and accepted deliverables under Section B pricing.
• Track payment timelines and follow up on any Quick Payment Act interest penalty issues.

Skills

Invoicing

Vendor portals

Purchase orders

Accounting

Education

Accounting/Finance degree

Tools

DC Vendor Portal

Job description

Position Summary

Prepares and submits contract invoices through the DC Vendor Portal and reconciles payments against contract pricing and completed deliverables.

Key Responsibilities

• Create and submit payment requests electronically through the DC Vendor Portal.
• Submit proper invoices on a monthly basis (or as otherwise specified), entering all required information against the applicable purchase order number.
• Reconcile invoiced amounts against completed and accepted deliverables under Section B pricing.
• Track payment timelines and follow up on any Quick Payment Act interest penalty issues.

Minimum Qualifications

• Associate's or bachelor's degree in accounting, finance, or business administration.
• 2+ years of experience in government contract billing/invoicing.
• Experience with vendor payment portals and purchase-order-based invoicing.