Invoice Entry Clerk - Data Entry

Jobs for Humanity; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobs for Humanity is seeking an Invoice Entry Clerk in New York to join our finance team. The role focuses on accurate processing of supplier invoices in our accounting system and maintaining organized records in both electronic and paper form.

You will verify details, match invoices to delivery notes, support month-end close, and ensure compliance with internal controls. Strong data entry, Excel skills, and the ability to work independently or with colleagues will help you succeed.

Qualifications

• Strong data entry and numerical accuracy.
• Excellent attention to detail and ability to resolve discrepancies.
• Good working knowledge of Microsoft Excel.
• Strong organizational and time-management skills.
• Ability to work independently and in a team.
• Effective communication with suppliers and colleagues.

Responsibilities

• Enter high volumes of supplier invoices into the accounting system.
• Verify invoice details, amounts, and supplier information.
• Match invoices to delivery notes and supporting documents.
• Maintain electronic and paper filing systems for invoices and financial records.
• Support month-end processing and reporting requirements.
• Ensure compliance with company financial policies, procedures and controls.
• Contribute to continuous improvement of invoice processing.

Skills

Data entry

Numerical accuracy

Attention to detail

Excel

Organizational skills

Time management

Communication

Independent work

Team collaboration

Tools

Accounting software

ERP system

Microsoft Excel

Job description

We are looking for a detail-oriented and organised Invoice Entry Clerk to join our team. This is an excellent opportunity for someone with strong administrative and data entry skills who enjoys working in a fast-paced finance environment.

As an Invoice Entry Clerk, you will play a key role in ensuring supplier invoices are processed accurately and efficiently, helping to maintain the integrity of our financial records and supporting the smooth operation.

What You'll Do:

• Accurately enter high volumes of supplier invoices into the accounting system.
• Verify invoice details, amounts, and supplier information to ensure accuracy.
• Match invoices to delivery notes and supporting documentation where required.
• Maintain organised electronic and paper filing systems for invoices and financial records.
• Support month-end processing activities and reporting requirements.
• Ensure compliance with company financial policies, procedures, and controls.
• Contribute to the continuous improvement of invoice processing.

About You:

To be successful in this role, you will have:

• Strong data entry and numerical skills with a high level of accuracy.
• Excellent attention to detail and the ability to identify and resolve discrepancies.
• Good working knowledge of Microsoft Excel.
• Strong organisational and time management skills, with the ability to prioritise workloads and meet deadlines.
• The ability to work independently as well as collaboratively within a team.
• Effective communication skills and confidence when liaising with suppliers and colleagues.

All your information will be kept confidential according to EEO guidelines.