Invoice Coordinator

Gourmet Foods International; Tennessee; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-Term Disability

Long-Term Disability

401(k) with match

Profit Sharing

Flexible PTO

Paid Holidays

Tuition Reimbursement

Professional Development

Employee Discounts

Referral Bonuses

Job summary

Gourmet Foods International is seeking an Invoice Coordinator to support invoice processing and administrative functions. You will verify, enter, print, file, and maintain invoices while ensuring accuracy, and will provide data entry, reporting, and coordination with the warehouse team to ensure smooth operations.

The role requires strong attention to detail, organizational skills, and the ability to manage multiple tasks with precision.

Qualifications

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and take initiative.
• Proficiency with computers and Microsoft Office applications.
• Ability to accurately enter, review, and maintain business records and data.
• 2–3 years of administrative, invoice processing, data entry, or related experience.
• Experience working with invoices, accounting documents, or business records.
• Experience supporting warehouse or distribution operations.

Responsibilities

• Verify, enter, print, file, and maintain invoices accurately.
• Review invoice information for completeness and accuracy.
• Perform data entry, data abstraction, and internet research as needed.
• Prepare and maintain reports related to daily activities and follow-up items.
• Coordinate with warehouse team members to finalize shift-related responsibilities.
• Answer incoming calls as needed, provide basic information, take messages, and route calls appropriately.
• Maintain organized records and documentation.
• Provide administrative support to contracts and other business functions as needed.
• Complete additional administrative duties and projects as assigned.

Skills

Attention to detail

Organizational skills

Time management

Data entry

Communication

Initiative

Computer literacy

Education

High School Diploma or GED

Tools

Microsoft Office

Data entry systems

Job description

Job OverviewGourmet Foods International is seeking a detail-oriented and organized Invoice Coordinator to support invoice processing and administrative functions. This position is responsible for verifying, entering, printing, filing, and maintaining invoices while ensuring information is accurate and properly documented.The Invoice Coordinator will also provide administrative support through data entry, data abstraction, reporting, internet research, and coordination with warehouse operations. The ideal candidate is dependable, organized, and able to prioritize multiple tasks while maintaining high accuracy.What does your day look like? Some of your duties may include:Verify, enter, print, file, and maintain invoices accuratelyReview invoice information for completeness and accuracyPerform data entry, data abstraction, and internet research as neededPrepare and maintain reports related to daily activities and follow-up itemsCoordinate with warehouse team members to finalize shift-related responsibilitiesAnswer incoming calls as needed, provide basic information, take messages, and route calls appropriatelyMaintain organized records and documentationProvide administrative support to contracts and other business functions as neededComplete additional administrative duties and projects as assignedThings you need to be able to do:Strong attention to detail and commitment to accuracyExcellent organizational and time-management skillsAbility to prioritize multiple tasks and meet deadlinesStrong written and verbal communication skillsAbility to work independently and take initiativeProficiency with computers and Microsoft Office applicationsAbility to accurately enter, review, and maintain business records and dataReliable and self-motivated with strong follow-throughThings that are a plus but not a deal-breaker:2–3 years of administrative, invoice processing, data entry, or related experienceHigh School Diploma or GEDExperience working with invoices, accounting documents, or business recordsExperience supporting warehouse or distribution operationsStrong Microsoft Excel skillsWhat we think you’ll love about Gourmet Foods International:Career Growth: College tuition reimbursement and advancement opportunities.Learning Culture: Gain experience with business systems, administrative processes, and evolving technology.Team Environment: Join a collaborative team that values accuracy, communication, and teamwork.Meaningful Impact: Help support accurate business records and efficient day-to-day operations.Keeping It Fresh: Work in a fast-paced environment supporting the specialty food distribution industry.SCHEDULE: Mon-Fri 10:00 am- 6:30 pmAvailability:Consistent, regular attendance and punctuality are essential functions of this position. Candidates must be able to work scheduled shifts and meet the position’s availability requirements, which may include days, evenings, weekends, holidays, overtime, and/or travel as needed to support business and operational needs. We will discuss specific scheduling and availability requirements during the hiring process. GFI will consider reasonable accommodations in accordance with applicable law.What else can we offer?Gourmet Foods' benefits include Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short-Term Disability, Long-Term Disability, and Accident Insurance. We also offer a 401(k) with matching contributions, Profit Sharing, Competitive Salaries, Flexible Paid Time Off (PTO), Paid Holidays, Free College Tuition, paid parental leave, Professional Development Programs, opportunities to grow within the Company, Employee Discounts, and Referral Bonuses.Bonus, Incentives & Company-Provided Resources:Market-competitive compensationEligible for the company bonus programCompany-provided computer and technology tools necessary to perform the roleOpportunities for professional development and career growthGFI is a drug-free employer. You voluntarily consent to a pre-employment drug screen, and we will conduct a background check as part of the hiring process. Background checks can include, but are not limited to, previous employment, education, and criminal records.Equal Employment OpportunityGourmet Foods International is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law.