Invoice Clerk

GI Partners; Springfield (MA); On-site; USD 35,000 - 50,000; Full time

Job summary

A financial services company is seeking a diligent invoice clerk responsible for billing clients, ensuring accuracy in invoices, and tracking payments. The role requires a high school diploma, at least two years of clerical experience, and proficiency in MS Office and accounting software like Quickbooks. Strong mathematical skills and attention to detail are essential for success. This position involves liaising with departments to ensure operations run smoothly and efficiently.

Qualifications

• Minimum 2 years of clerical office or administration experience.
• Experience as an invoice clerk or in general accounting preferred.
• Ability to handle customer queries calmly.

Responsibilities

• Ensure client information is up-to-date.
• Create and send invoices to customers.
• Check data input for accuracy.
• Track payments and ensure cash flow.
• Report irregularities to financial manager.
• Fix billing errors.
• Liaise with logistics for timely dispatch.
• Initiate new billing procedures.

Skills

Proficiency in MS Office

Excellent mathematics

Problem-solving skills

Organizational skills

Attention to detail

Education

High school diploma or GED

Associate's degree in accounting

Tools

Quickbooks

Job description

Springfield, Massachusetts, United States

We are looking for a diligent invoice clerk to be responsible for billing clients. The invoice clerk’s duties include updating clients’ details, creating and sending invoices to clients, tracking payments, and reporting irregularities to the financial manager. You should also be able to resolve billing errors professionally.

Responsibilities:

• Ensuring that client information details are kept up-to-date.
• Creating and sending invoices and statements to customers.
• Checking the data input to ensure the accuracy of the final bill.
• Tracking payments and ensuring that the cash flow into the company is buoyant.
• Reporting issues or irregularities to the financial head of the company.
• Fixing billing errors by issuing debit and credit memos.
• Liaising with the logistics department and ensuring that goods are dispatched on time.
• Initiating new procedures for billing.

Requirements:

• A high school diploma or GED.
• At least two years of clerical office or administration experience.
• An associate’s degree in accounting is preferred.
• Experience as an invoice clerk or in general accounting is preferred.
• Proficiency in MS Office (especially Excel) and working knowledge of accounting software, such as Quickbooks.
• Excellent mathematics and problem-solving skills.
• The ability to consistently meet deadlines and to work well under pressure.
• Excellent organizational skills and attention to detail.
• The ability to handle customer queries calmly.
• The ability to work independently or as part of a team.