Administrative Clerk

Infonikka; Fremont (CA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Infonikka is seeking a reliable Billing Clerk to monitor revenues, issue invoices, and update records. You will manage accounts, collect data for bills receivable, and ensure accuracy in the accounting system while handling payments and reminders. Strong math skills and organization are essential for this role.

The ideal candidate has experience with MS Office and QuickBooks, and a high school diploma. This on-site position in Fremont, CA supports timely billing and revenue integrity for the

Qualifications

• 6+ months experience as billing clerk or general accounting
• Proficient in MS Office; working knowledge of QuickBooks preferred
• Excellent math ability and strong organizational skills
• Excellent communication skills and attention to detail
• High school diploma; further education a plus

Responsibilities

• Manage account balances to identify outstanding debts and inconsistencies
• Collect information needed to calculate bills receivable (orders, discounts, etc.)
• Verify data input in accounting system for accuracy of final bill
• Issue invoices and send to customers via mail or email
• Send periodic or required customer account statements
• Receive payments through various methods and verify legitimacy
• Send payment reminders and contact customers as assigned
• Update records with new payments, balances and customer data
• Answer questions and handle customer bill-related complaints
• Report activity to upper management

Skills

MS Excel

Accounting software

Attention to detail

Communication skills

Math proficiency

MS Office

Education

High school diploma

Tools

QuickBooks

Job description

We are looking for a reliable Billing Clerk to perform tasks that will help us monitor our revenues. You will be responsible for keeping track of money owed to us by customers, preparing invoices and updating records.As a billing clerk, you must be accurate and reliable in handling accounts and documents. Being good at math and a high degree of organizational ability are essential due to the great amount of financial information. Since you will be using technology to expedite your work, a degree of computer knowledge is required.The goal is to contribute to the accurate preparation of bills receivable and safeguard the company’s income.

Requirements

Experience

6+ Months

Other requirements

• Proven experience as billing clerk or general accounting experience
• Adherence to laws and confidentiality guidelines
• Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g. Quickbooks) will be appreciated
• Excellent math ability
• Good organizational skills
• Excellent communication skills
• High school diploma; further education will be a plus

Responsibilities

• Manage account balances to discover outstanding debts or other inconsistencies
• Collect all information needed to calculate bills receivable (order amounts, discount rates etc.)
• Check the data input in the accounting system to ensure accuracy of final bill
• Issue invoices and bills and sent them to customers through various channels (mail, e-mail etc.)
• Issue customer account statements periodically or whenever necessary
• Receive payments through various methods (cash, online payments etc.) and check for credibility
• Send reminders for payments and contact customers when assigned
• Update accounting records with new payments, balances, customer information etc.
• Answer questions and handle complaints from customers regarding bills
• Report on activity to upper management