Invoice Audit Specialist

Navy Exchange Service Command; Norfolk (VA); Hybrid; USD 22,000 - 25,000; Full time

Job summary

Navy Exchange Service Command seeks an Invoice Audit Clerk to examine and process accounting documents for payment of vendor invoices for retail services or expense items.

Responsibilities include verifying invoices, contacting vendors or Exchange locations to resolve delays, ensuring payments comply with the Prompt Payment Act, and maintaining department files and vendor correspondence.

Qualifications

• One year of experience in clerical or office work.
• One year of responsible clerical experience that demonstrated the ability to research examine and review correspondence.
• One-half academic year 15 credit hours of study above the high school level may be substituted for each 6 months of general and specialized experience; include 6 credit hours per year 30 credits of business administration or accounting related courses.

Responsibilities

• Examines and processes for payment vendor invoices for retail services or expense items for specifically assigned departments following established procedures.
• Contacts vendors, buyers, or Exchange locations as necessary to resolve delays or discrepancies.
• Sorts audited work into specific order for submission to data entry to ensure invoices are paid according to the Prompt Payment Act.
• Audits for accuracy data in delivery tickets and report of goods received; forwards audited documents to data entry for payment.
• Audits end of month accrual report for departments assigned; checks for accuracy and corrects discrepancies or submits to supervisor for correction.
• Contacts procurement Exchange locations or vendors to resolve discrepancies; initiates correspondence to effect adjustments and corrections.
• Maintains department files in central filing area and handles vendor correspondence.
• Provides quality customer service to vendors, Exchange locations, and associates.

Job description

Navy Exchange Service Command seeks an Invoice Audit Clerk to examine and process accounting documents for payment of vendor invoices for retail services or expense items.

Responsibilities include verifying invoices, contacting vendors or Exchange locations to resolve delays, ensuring payments comply with the Prompt Payment Act, and maintaining department files and vendor correspondence.