Investor Services Administrator

HS Financial Technologies; Dallas (TX); Hybrid; USD 45,000 - 60,000; Full time

Job summary

HS Financial Technologies is seeking an Investor Services Administrator for our Dallas, TX hybrid team. You will execute investor service duties under supervision, participating in AML/KYC and client reporting, while coordinating with investors and internal departments.

The role requires a degree in Accounting, Finance, Legal or Business and 0–2 years of experience. Strong communication, analytical skills, and IT literacy are essential for success in this position.

Qualifications

• Accounting, Finance, Legal or Business Degree required.
• 0–2 years of experience preferred.
• Flexible in approach and work ethic.
• Focused and results oriented.
• Self-motivated and able to work independently or in a team.
• IT literate with strong verbal/written communication.
• Knowledge of Hedge Fund structures and Private Equity is a bonus but not required.

Responsibilities

• Review investor transaction instructions and follow up for clarifications.
• Liaise with investors to obtain fully executed instructions and timely subscription proceeds.
• Ensure AML/KYC and FATCA/CRS documentation is provided by investors.
• Input investor transactions on HedgeInvestor® system.
• Reconcile subscription/redemption bank account daily and report discrepancies.
• Prepare wire transfers to Prime Brokers, investors, and for fees.
• Prepare investor and client reports and statements for distribution.
• Handle general investor requests while ensuring communications with authorized persons.
• Distribute fund performance per client requirements.
• Maintain relationships with other HS Financial Technologies departments.

Skills

Accounting/Finance knowledge

Verbal and written communication

Analytical skills

Self-motivated

Team player

IT literate

Flexible/work style

0-2 years experience

HedgeInvestor proficiency

Education

Accounting, Finance, Legal or Business Degree

Tools

HedgeInvestor®

Job description

HS Financial Technologiesis a leading global fund administrator with more than $450 billion in assets under administration across all investment vehicles including Hedge Funds, Private Equity Funds, UCITS, Hybrid Credit Managers, Funds of Funds and Managed Account Platforms. We optimize our clients’ experience using unique proprietary technology coupled with robotic process automation, intuitive digital programs powered by machine learning, and enhanced by an extensive proprietary transaction data set. HS Financial Technologies' entrepreneurial and innovative spirit cultivates a productive and agile environment enabling its team to anticipate clients’ needs and consistently deliver solutions in real time. Led by the most experienced team of industry experts, HS Financial Technologies with 1,500+ professionals around the globe expertly provides customizable solutions for their clients’ risk, portfolio management, middle office, investor relations, accounting, regulatory, compliance, and tax services. Since its inception in 2008, HS Financial Technologies Corporation has received numerous accolades, including Top Overall Administrator and #1 rankings for Fund Accounting, Reporting & Reporting Technology, Client Service, Investor Services, Alternative Fund Expertise, and Regulatory Expertise.

HS Financial Technologies is a progressive company with continuously evolving ways of working to ensure a future-focused mindset. Our employees benefit from a robust career development framework and clear learning paths which outline career trajectory, training and progression plans. HS Financial Technologies supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. HS Financial Technologies was recognized as a Next Gen employer by RippleMatch on its list of 100 top workplaces for Generation Z for 2022. HS Financial Technologies Corporation operates 13 offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, Philippines and Australia.

Job Description

An Investor Services Administrator will be required to execute the following tasks in the Investor Services Department. They shall be executed within the guidelines and procedures provided by HS Financial Technologies and under the supervision and guidance of a supervisor and manger. Every Investor Services Administrator will receive the requisite Induction Training in addition to both compulsory training (AML/KYC) and optional training. Additional client-specific training is provided by the supervisor and manager within the team.

Please note this role will be hybrid in Dallas, TX. Visa sponsorship will not be offered at this time.

Role Responsibilities

HS Financial Technologies operates a client focused structure which provides a wide-range of experience to all levels of employee. As such the successful candidate should be flexible and willing to adapt.

The below list is not finite and may be added to. The combination of tasks required to be executed will vary depending on both client structure and client requirements.

• Review investor transaction instructions to ensure all requisite information is provided. Follow up with investor for further clarification where required.

• Liaise with investors to obtain fully executed transaction instructions.

• Liaise with investors to ensure subscription proceeds are provided timely.

• Ensure appropriate AML/KYC documentation is provided by investors.

• Ensure appropriate FATCA/CRS documentation is provided by investors

• Input Investor Transactions on HedgeInvestor® (HS Financial Technologies proprietary Investor Services System).

• Reconcile the subscription/redemption bank account daily, and notify all discrepancies to supervisor.

• Preparation of wire transfers to Prime Brokers, Investors and for payment of fees.

• Investor Reporting – prepare investor reports, including but not limited to Investor Statements and Contract Notes for distribution to investors.

• Client Reporting – prepare client reports, including but not limited to, Capital Activity Report, ERISA Report, Authorized Share Capital Reports for distribution to clients.

• General Investor Services – fielding general requests from investors including, but not limited to, requests for duplicate investors statements, enquiries on previous transaction activities, performance requests whilst at all times ensuring that all communication is with authorized person.

• Distribution of Fund Performance in line with client requirements.

• Preparation of investor audit requests.

• Establish good working relationship with other HS Financial Technologies departments.

Pre-Requisite Knowledge, Skills, and Experience

• Accounting, Finance, Legal or Business Degree

• 0 - 2 years of experience

• Flexible in terms of their approach and work ethic.

• Focused and results orientated

• Self-motivated and have the ability to work on their own as well as part of a team

• IT Literate

• Strong verbal and written communication skills

• Strong analytical skills

• A knowledge of Hedge Fund structures, and experience with Private Equity funds is a bonus but not a requirement