Inventory & Supply Chain Specialist

Standard Solar; Rockville (MD); On-site; USD 55,000 - 70,000; Full time

Job summary

Standard Solar in Rockville, MD is seeking an Inventory and Supply-Chain Specialist to maintain material records from procurement through warehouse receipt, delivery, installation, and turnover. You will ensure timely transactions across ERP, procurement, project management, and inventory systems.

The role reports to the Director of Procurement and supports data accuracy, item master upkeep, and inventory reconciliation for multiple projects with emphasis on close coordination with project teams.

Qualifications

• 2+ years of data entry, inventory control, or warehouse administration experience.
• Experience with ERP or inventory management systems preferred.
• Construction, manufacturing, distribution, energy, or logistics experience a plus.

Responsibilities

• Enter and maintain receipts, issues, transfers, adjustments, returns for materials.
• Track inventory by project, location, purchase order, and material status.
• Verify transactions with POs, packing slips, bills of lading, delivery tickets.
• Maintain item master data, vendor information, units of measure, storage locations.
• Update delivery status and inventory availability for Procurement and projects.

Skills

Attention to detail

Data entry

Microsoft Excel

Communication

Organization

Education

High school diploma or GED

Associate degree in Business Administration or related field

Tools

NetSuite

SAP

Oracle

Viewpoint

Job description

Job Details: Job Location: ROCKVILLE, MD 20850; Position Type: Full Time; Salary Range: $55,000.00 - $70,000.00

The Inventory and Supply-Chain Specialist supports Standard Solar’s distributed-generation solar EPC and O&M portfolio by maintaining accurate material records from procurement through warehouse receipt, project-site delivery, installation, commissioning, and turnover. Reporting to the Director of Procurement, this role ensures timely and consistent transaction processing across the company’s ERP, procurement, project-management, and inventory systems.

Key Responsibilities

Inventory Data Management

• Enter and maintain receipts, issues, transfers, adjustments, returns, and project allocations for solar modules, inverters, racking, transformers, switchgear, wire, balance-of-system materials, tools, and spare parts.
• Track company-owned, owner-furnished, vendor-held, warehouse, laydown-yard, and project-site inventory by project, location, purchase order, and material status.
• Verify transaction support, including purchase orders, packing slips, bills of lading, delivery tickets, materialreceipt reports, transfer forms, and return authorizations.
• Maintain item master data, manufacturer and model information, serial or lot data where required, units of measure, project coding, storage locations, and approved vendor information.
• Update delivery, shortage, damage, quarantine, and release status so Procurement and project teams have reliable material-availability information.

Documentation & Recordkeeping

• Organize and maintain purchase-order, shipment, receiving, inspection, transfer, return, warranty, and projectturnover records.
• Capture photographs, serial numbers, delivery exceptions, damage documentation, and proof of delivery when required for claims or warranty recovery.
• Maintain records by project and asset so documentation is readily available for construction closeout, placedin-service support, audits, asset sales, and O&M turnover.
• Apply company naming, filing, retention, and approval requirements within designated systems and repositories.

Inventory Reconciliation Support

• Reconcile system quantities to warehouse, laydown-yard, and project-site counts and identify variances by project and material category.
• Coordinate cycle counts and physical inventories for active construction projects, operating sites, spare-parts inventories, and company storage locations.
• Research discrepancies with Procurement, Project Management, field personnel, vendors, logistics providers, and Accounting, and compile supporting records for approval.
• Prepare aging, excess, obsolete, damaged, unallocated, and project-closeout inventory reports for management review.
• Support approved inventory adjustments and ensure transfers between projects are documented and properly coded.

Receiving & Procurement Support

• Match purchase orders, vendor shipping notices, packing lists, freight records, receiving reports, and invoices for solar-project materials.
• Coordinate planned deliveries with Procurement, Project Management, construction teams, warehouses, vendors, and freight providers to support project schedules and site constraints.
• Record partial shipments, backorders, substitutions, overages, shortages, concealed damage, refused deliveries, and delivery exceptions.
• Support three-way-match and invoice review by resolving quantity, project-code, receipt-date, and documentation discrepancies.
• Process vendor returns, repair or replacement shipments, warranty claims, and material transfers between projects or storage locations.

Reporting Support

• Generate project-level reports for ordered, shipped, received, installed, remaining, transferred, returned, and committed materials.
• Maintain dashboards for critical equipment, long-lead items, delivery exceptions, material shortages, and inventory aging.
• Provide inventory inputs for project forecasts, cost reports, accruals, contingency reviews, commissioning readiness, and project closeout.
• Track commissioning and O&M spare parts, including storage location, custody, deployment, replenishment, and replacement status.
• Prepare recurring KPI reporting on transaction accuracy, receipt timeliness, reconciliation status, material availability, and unresolved exceptions.

Administrative Duties

• Monitor shared procurement, logistics, and inventory communications and route time-sensitive issues to the appropriate owner.
• Respond to routine questions regarding shipment status, material ownership, storage location, site delivery, and available spare parts.
• Maintain project material trackers, receiving logs, transfer logs, return logs, and action-item lists.
• Support project kickoff, logistics planning, construction readiness, commissioning, O&M turnover, and closeout meetings with current inventory information.
• Identify recurring data, process, or control gaps and support improvements to inventory procedures, forms, system workflows, and user training.

Qualifications

Education

• High school diploma or GED required.
• Associate degree in Business Administration, Supply Chain, Logistics, Accounting, or related field preferred.

Experience

• 2+ years of data entry, inventory control, warehouse administration, or related experience.
• Experience working with ERP or inventory management systems preferred.
• Experience in construction, manufacturing, distribution, energy, or logistics environments is a plus.

Required Skills

• Exceptional attention to detail and accuracy.
• Strong data entry and keyboarding skills.
• Proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Ability to work independently and manage multiple priorities.
• Strong organizational and document management skills.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Skills

• Experience with ERP systems such as NetSuite, SAP, Oracle, Viewpoint, or similar platforms.
• Familiarity with inventory management principles and warehouse operations.
• Knowledge of purchase orders, receiving processes, and material controls.
• Experience supporting audits and inventory reconciliations.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Occasional visits to warehouse locations and project sites.
• Ability to lift up to 25 pounds occasionally.