Inventory & Supply Chain Specialist

Standard-Solar-Inc; Rockville (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Standard Solar is seeking an Inventory and Supply-Chain Specialist to maintain accurate material records from procurement through site delivery and turnover. You will coordinate with Procurement, Project Management, Engineering, and O&M to ensure timely transactions across ERP and inventory systems.

The ideal candidate is highly organized, detail-oriented, and comfortable working with warehouses, vendors, and field teams to support project schedules and commissioning readiness.

Qualifications

• 2+ years of data entry, inventory control, warehouse administration, or related experience.
• Experience working with ERP or inventory management systems preferred.
• Experience in construction, manufacturing, distribution, energy, or logistics environments is a plus.

Responsibilities

• Enter and maintain receipts, issues, transfers, adjustments, returns, and project allocations.
• Track inventory by project, location, PO, and material status across systems.
• Verify transactions with POs, packing slips, bills of lading, and delivery tickets.
• Maintain item master data, serial/lot data, storage locations, and vendor info.
• Document records for closeout, audits, and turnover; support KPI reporting.

Skills

Attention to detail

Data entry

Time management

Communication skills

Organization

Confidentiality

Keyboarding

Education

Associate degree in Business Administration, Supply Chain, Logistics, Accounting, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Position SummaryThe Inventory and Supply-Chain Specialist supports Standard Solar’s distributed-generation solar EPC and O&Mportfolio by maintaining accurate material records from procurement through warehouse receipt, project-sitedelivery, installation, commissioning, and turnover. Reporting to the Director of Procurement, this role ensurestimely and consistent transaction processing across the company’s ERP, procurement, project-management, andinventory systems.The ideal candidate is highly organized, detail-oriented, and comfortable coordinating with Procurement, ProjectManagement, Engineering, Construction, O&M, Accounting, warehouses, vendors, logistics providers, and fieldteams. The position is critical to material availability, cost control, project schedule execution, warranty recovery,and audit-ready financial and project records.Key ResponsibilitiesInventory Data Management• Enter and maintain receipts, issues, transfers, adjustments, returns, and project allocations for solar modules,inverters, racking, transformers, switchgear, wire, balance-of-system materials, tools, and spare parts.• Track company-owned, owner-furnished, vendor-held, warehouse, laydown-yard, and project-site inventory byproject, location, purchase order, and material status.• Verify transaction support, including purchase orders, packing slips, bills of lading, delivery tickets, materialreceiptreports, transfer forms, and return authorizations.• Maintain item master data, manufacturer and model information, serial or lot data where required, units ofmeasure, project coding, storage locations, and approved vendor information.• Update delivery, shortage, damage, quarantine, and release status so Procurement and project teams havereliable material-availability information.Documentation & Recordkeeping• Organize and maintain purchase-order, shipment, receiving, inspection, transfer, return, warranty, and projectturnoverrecords.• Capture photographs, serial numbers, delivery exceptions, damage documentation, and proof of delivery whenrequired for claims or warranty recovery.• Maintain records by project and asset so documentation is readily available for construction closeout, placedin-service support, audits, asset sales, and O&M turnover.• Apply company naming, filing, retention, and approval requirements within designated systems andrepositories.Inventory Reconciliation Support• Reconcile system quantities to warehouse, laydown-yard, and project-site counts and identify variances byproject and material category.• Coordinate cycle counts and physical inventories for active construction projects, operating sites, spare-partsinventories, and company storage locations.• Research discrepancies with Procurement, Project Management, field personnel, vendors, logistics providers,and Accounting, and compile supporting records for approval.• Prepare aging, excess, obsolete, damaged, unallocated, and project-closeout inventory reports formanagement review.• Support approved inventory adjustments and ensure transfers between projects are documented and properlycoded.Receiving & Procurement Support• Match purchase orders, vendor shipping notices, packing lists, freight records, receiving reports, and invoicesfor solar-project materials.• Coordinate planned deliveries with Procurement, Project Management, construction teams, warehouses,vendors, and freight providers to support project schedules and site constraints.• Record partial shipments, backorders, substitutions, overages, shortages, concealed damage, refuseddeliveries, and delivery exceptions.• Support three-way-match and invoice review by resolving quantity, project-code, receipt-date, anddocumentation discrepancies.• Process vendor returns, repair or replacement shipments, warranty claims, and material transfers betweenprojects or storage locations.Reporting Support• Generate project-level reports for ordered, shipped, received, installed, remaining, transferred, returned, andcommitted materials.• Maintain dashboards for critical equipment, long-lead items, delivery exceptions, material shortages, andinventory aging.• Provide inventory inputs for project forecasts, cost reports, accruals, contingency reviews, commissioningreadiness, and project closeout.• Track commissioning and O&M spare parts, including storage location, custody, deployment, replenishment,and replacement status.• Prepare recurring KPI reporting on transaction accuracy, receipt timeliness, reconciliation status, materialavailability, and unresolved exceptions.Administrative Duties• Monitor shared procurement, logistics, and inventory communications and route time-sensitive issues to theappropriate owner.• Respond to routine questions regarding shipment status, material ownership, storage location, site delivery,and available spare parts.• Maintain project material trackers, receiving logs, transfer logs, return logs, and action-item lists.• Support project kickoff, logistics planning, construction readiness, commissioning, O&M turnover, and closeoutmeetings with current inventory information.• Identify recurring data, process, or control gaps and support improvements to inventory procedures, forms,system workflows, and user training.QualificationsEducation• High school diploma or GED required.• Associate degree in Business Administration, Supply Chain, Logistics, Accounting, or related field preferred.Experience• 2+ years of data entry, inventory control, warehouse administration, or related experience.• Experience working with ERP or inventory management systems preferred.• Experience in construction, manufacturing, distribution, energy, or logistics environments is a plus.Required Skills• Exceptional attention to detail and accuracy.• Strong data entry and keyboarding skills.• Proficiency in Microsoft Excel, Word, Outlook, and Teams.• Ability to work independently and manage multiple priorities.• Strong organizational and document management skills.• Effective verbal and written communication skills.• Ability to maintain confidentiality and handle sensitive information appropriately.Preferred Skills• Experience with ERP systems such as NetSuite, SAP, Oracle, Viewpoint, or similar platforms.• Familiarity with inventory management principles and warehouse operations.• Knowledge of purchase orders, receiving processes, and material controls.• Experience supporting audits and inventory reconciliations.Physical Requirements• Ability to sit and work at a computer for extended periods.• Occasional visits to warehouse locations and project sites.• Ability to lift up to 25 pounds occasionally.