Office/Warehouse Manager

NextGenEnergyJobs; Chicago, Northern (IL, KY); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Solar Landscape seeks an experienced Office & Warehouse Operations Lead to oversee day-to-day warehouse activities, maintain accurate inventory, and coordinate shipments for construction projects. This role also supports office management, onboarding, and site logistics to ensure smooth operations.

The ideal candidate has 3+ years in office or warehouse operations, strong organizational skills, and proficiency with MS Office and inventory systems. A fast-paced environment experience is a plus.

Qualifications

• 3+ years of experience in office management, workplace operations, warehouse management, inventory, logistics, facilities management, executive support, or administrative roles.
• Experience supporting a fast-paced corporate, construction, or operations environment.
• Excellent organizational, multitasking, and time management skills with minimal supervision.
• Strong written and verbal communication with a customer service mindset.
• Detail-oriented, proactive problem-solving abilities.

Responsibilities

• Oversee day-to-day warehouse operations including receiving, inspecting, storing, staging, picking, loading, tracking, and distributing materials.
• Maintain inventory records with cycle counts, audits, reconciliations, and control procedures.
• Coordinate outbound shipments, delivery scheduling, and receipt confirmations with Project Managers and Logistics.
• Support onboarding, office logistics, and workspace organization.

Skills

Office management

Warehouse management

Logistics coordination

Executive support

Facilities management

Administrative roles

Education

College degree preferred

Tools

MS Office

Inventory software

Job description

Solar Landscape is the leading commercial rooftop solar developer in the U.S.

Key Responsibilities

• Oversee day-to-day warehouse operations, including receiving, inspecting, storing, staging, picking, loading, tracking, and distributing construction materials, tools, equipment, and other company assets.
• Maintain accurate inventory records through cycle counts, audits, reconciliations, and inventory control procedures.
• Manage pallet and location control, ensuring materials are properly labeled, organized, and available to support project schedules and field needs.
• Coordinate outbound shipments to project sites, including delivery scheduling, shipment tracking, and confirmation of receipt, in partnership with Project Managers, Procurement, and Logistics.
• Manage material returns from the field, redeployment opportunities, and reverse logistics as needed.
• Track damaged, missing, quarantined, or nonconforming materials and support exception resolution and disposition decisions.
• Maintain an organized, clean, and safe warehouse environment in compliance with company safety policies, procedures, and warehouse best practices.
• Manage warehouse equipment, material-handling assets, and company vehicles to support efficient operations.
• Develop and improve warehouse processes, operating procedures, and controls to increase efficiency, inventory accuracy, and service to project teams.
• Partner with Procurement, Project Management, and field teams to ensure materials are available when and where they are needed.
• Serve as the primary point of contact for employees, visitors, vendors, building management, and service providers.
• Coordinate office maintenance, repairs, security access, and workspace organization.
• Manage office supply inventory, purchasing, and office budgets.
• Coordinate shipping, receiving, and mail distribution.
• Support onboarding for new employees, including workstation setup, office orientation, badge access, and equipment coordination.
• Schedule meetings, manage conference room reservations, and coordinate office logistics.
• Plan and execute office events, team lunches, celebrations, volunteer activities, and employee engagement initiatives.
• Partner with IT, HR, and Facilities to quickly resolve workplace issues.
• Provide administrative support to regional leadership, including meeting coordination, travel arrangements, and expense reporting.
• Maintain organized office records and ensure compliance with company policies and workplace procedures.

Requirements

• 3+ years of experience in office management, workplace operations, warehouse management, inventory, logistics, facilities management, executive support, or administrative roles.
• Experience supporting a fast-paced corporate, construction, or operations environment.
• Exceptional organizational, multitasking, and time management skills, with the ability to manage multiple priorities with minimal supervision.
• Excellent written and verbal communication skills, with a strong customer service mindset and outstanding interpersonal skills.
• Resourceful, proactive problem solver with a high level of attention to detail.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and experience using inventory management or asset tracking software.
• Valid driver's license.
• Ability to lift up to 50 pounds and work comfortably in both an office and warehouse environment.
• Experience supporting Project Management, Construction, Engineering, or Operations teams.
• Forklift certification or the ability to obtain certification.
• Experience coordinating employee events and workplace engagement initiatives.
• Familiarity with warehouse management or workplace operations.
• Experience managing office vendors and building relationships with property management.
• Associate's or Bachelor's degree preferred but not required.