Inventory & Supplies Specialist - Facilities Ops

Ply University; Fort Lee, Northern (NJ, KY); Hybrid; USD 28,000 - 29,000; Full time

Job summary

Adamas Building Services is seeking an Inventory Manager to oversee purchasing, tracking, storage, and distribution of maintenance and operational supplies. You will ensure field teams have materials, maintain accurate records, monitor usage, and help control costs.

The role requires attention to detail, solid Excel skills, and experience with inventory systems. You will work closely with Operations and Property Managers to forecast needs and optimize procurement processes.

Qualifications

• High school diploma or equivalent required.
• 1 year of experience in inventory management, purchasing, warehouse operations, or related role.
• Experience with janitorial supplies, maintenance materials, or building services is required.

Responsibilities

• Manage inventory levels for maintenance, janitorial, and operational supplies.
• Order supplies and equipment from approved vendors within budget guidelines.
• Receive, inspect, and organize incoming shipments and enter data into inventory system.
• Track all inventory issued to employees and properties daily.
• Monitor usage and trends to identify shortages or waste.
• Conduct regular counts and reconciliations to ensure accuracy.
• Maintain logs, purchase records, and usage reports for management.
• Distribute supplies and equipment to field staff with proper documentation.
• Collaborate with Operations and Property Managers to forecast needs.
• Build relationships with vendors for timely deliveries and cost efficiency.
• Keep storage area clean, organized, and compliant with safety standards.
• Identify opportunities to improve controls and reduce waste.
• Assist management with special projects as needed.

Skills

Inventory management

Purchasing

Warehousing

Facilities management

Excel

Outlook

Word

Vendor relations

Attention to detail

Communication

Problem-solving

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

Inventory management software

Microsoft Outlook

Microsoft Word

Job description

Adamas Building Services is seeking an Inventory Manager to oversee purchasing, tracking, storage, and distribution of maintenance and operational supplies. You will ensure field teams have materials, maintain accurate records, monitor usage, and help control costs.

The role requires attention to detail, solid Excel skills, and experience with inventory systems. You will work closely with Operations and Property Managers to forecast needs and optimize procurement processes.