Inventory Management Assistant

Ply University; Fort Lee, Northern (NJ, KY); Hybrid; USD 28,000 - 29,000; Full time

Job summary

Adamas Building Services is seeking an Inventory Manager to oversee purchasing, tracking, storage, and distribution of maintenance and operational supplies. You will ensure field teams have materials, maintain accurate records, monitor usage, and help control costs.

The role requires attention to detail, solid Excel skills, and experience with inventory systems. You will work closely with Operations and Property Managers to forecast needs and optimize procurement processes.

Qualifications

• High school diploma or equivalent required.
• 1 year of experience in inventory management, purchasing, warehouse operations, or related role.
• Experience with janitorial supplies, maintenance materials, or building services is required.

Responsibilities

• Manage inventory levels for maintenance, janitorial, and operational supplies.
• Order supplies and equipment from approved vendors within budget guidelines.
• Receive, inspect, and organize incoming shipments and enter data into inventory system.
• Track all inventory issued to employees and properties daily.
• Monitor usage and trends to identify shortages or waste.
• Conduct regular counts and reconciliations to ensure accuracy.
• Maintain logs, purchase records, and usage reports for management.
• Distribute supplies and equipment to field staff with proper documentation.
• Collaborate with Operations and Property Managers to forecast needs.
• Build relationships with vendors for timely deliveries and cost efficiency.
• Keep storage area clean, organized, and compliant with safety standards.
• Identify opportunities to improve controls and reduce waste.
• Assist management with special projects as needed.

Skills

Inventory management

Purchasing

Warehousing

Facilities management

Excel

Outlook

Word

Vendor relations

Attention to detail

Communication

Problem-solving

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

Inventory management software

Microsoft Outlook

Microsoft Word

Job description

Description

Adamas Building Services is a specialty company providing property managers with White Glove Services for all your property needs 24/7. With a full complement of services for residential and commercial luxury properties, you can count on Adamas to exceed your expectations.

Adamas Building Services is seeking a highly organized and detail-oriented Inventory Manager to oversee the purchasing, tracking, storage, and distribution of maintenance, janitorial, and operational supplies. This role is critical to ensuring our field teams have the materials they need while maintaining accurate inventory records, monitoring daily product usage, and controlling operational costs.

Location: Fort Lee, NJ
Schedule: Full-Time
Pay Rate: $20.00/hour to start, $21.00 after Completion of 90 Days.

Essential Responsibilities

• Manage inventory levels for all maintenance, janitorial, housekeeping, and operational supplies.
• Order supplies and equipment from approved vendors while maintaining appropriate stock levels and budget guidelines.
• Receive, inspect, and organize incoming shipments, verifying quantities and ensuring products are accurately entered into inventory.
• Track all inventory issued to employees and properties on a daily basis, maintaining accurate records of products coming in and out of inventory.
• Monitor daily supply usage and consumption trends to identify shortages, overuse, waste, or discrepancies.
• Perform daily, weekly, and monthly inventory counts and reconciliations to ensure inventory accuracy.
• Maintain inventory logs, purchase records, and usage reports for management review.
• Distribute supplies, tools, uniforms, and equipment to field employees while documenting all inventory transactions.
• Work closely with Operations Managers and Property Managers to forecast inventory needs and ensure uninterrupted operations.
• Build and maintain relationships with vendors to ensure timely deliveries and cost-effective purchasing.
• Maintain a clean, organized, and secure inventory storage area that complies with company safety standards.
• Identify opportunities to improve inventory controls, reduce waste, and increase operational efficiency.
• Assist management with special projects and other operational requests as assigned.

Qualifications

• Previous experience in inventory management, purchasing, warehouse operations, or facilities management preferred.
• Experience managing maintenance or janitorial inventory is highly preferred.
• Strong knowledge of inventory control procedures and inventory tracking systems.
• High attention to detail with the ability to identify inventory discrepancies and maintain accurate records.
• Proficiency in Microsoft Excel and inventory management software.
• Excellent organizational, communication, and problem-solving skills.
• Ability to lift up to 50 pounds and move inventory throughout the facility.
• Valid driver's license and reliable transportation preferred.

Adamas Building Services is an Equal Opportunity Employer committed to providing exceptional service and operational excellence across luxury residential and commercial communities.

Requirements

• High school diploma or equivalent required; additional education or certifications in inventory management, logistics, or a related field are a plus.
• Minimum of 1 year of experience in inventory management, purchasing, warehouse operations, or a related role.
• Previous experience working with janitorial supplies, maintenance materials, or building service operations is required.
• Strong computer skills, including proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word; experience with inventory management software is a plus.
• Ability to accurately track inventory, maintain electronic records, and generate inventory and usage reports.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Strong communication and interpersonal skills with the ability to work effectively with vendors, management, and field staff.
• Ability to lift and move inventory and supplies weighing up to 50 pounds.
• Valid driver's license and reliable transportation preferred.