Inventory Specialist

Virginia AG; Fairfax, Northern (VA, KY); Hybrid; USD 59,000 - 72,000; Full time

Job summary

Northern Virginia Community College is seeking an Inventory Specialist to track and receive assets, ensuring accurate records in all inventory systems. This role manages the college physical inventory process, runs reports, and coordinates with inventory liaisons to confirm updates.

It is not eligible for telework and requires using AIS and eVA systems, maintaining the central inventory database, and supporting multiple college locations with attention to detail and compliance.

Qualifications

• Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff.
• Must be a goal-driven person with the ability to analyze data and work independently.
• Ability to comprehend and apply rules and regulations as required.
• Ability to provide solutions.
• Excellent attention to detail.
• Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware.
• Capable of lifting and moving equipment and materials of moderate weight regularly.

Responsibilities

• Assist the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College.
• Responsible for ensuring that the central inventory database is properly maintained at all College locations and that all fixed assets are tracked and documented.
• Prepare reconciliation reports and perform analysis for the College Physical Inventory.
• Research to proactively identify potential fixed assets received but not reported to the Property Control Office.
• Develop and guidance to Storeroom Managers and end-users on the submission of tag requests and financial documentation required to account for the fixed assets.
• Train AIS and eVA (receiving module) users to ensure inventory record accuracy and integrity.
• Prepare all financial fixed assets reports required by the Property Control Office to conduct audits and to provide for the College Internal Auditors.
• To Serve as a liaison with the Accounts Payable Office to acquire payment information for all fixed assets receiving transactions.
• This position frequently cross-trains and supports Warehouse Services with day-to-day mailroom and delivery operations when needed.

Skills

Communication

Written communication

Data analysis

Regulatory compliance

Attention to detail

Inventory software

MS Excel

Driver's license

Tools

MS Office Suite

eVA system

Inventory databases

Job description

Title: Inventory Specialist

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Nonexempt

Hiring Range: $65,000/yr

Full Time or Part Time: Full Time

Job Description

General Description

The Inventory Specialist is responsible for tracking and receiving assets for Northern Virginia Community College and ensuring assets are accurately recorded and updated in all Inventory systems. The position manages the College Physical Inventory process including running inventory reports and formatting them correctly, coordinating with inventory liaisons, reconciling inventory responses for errors and updates, ensuring missing assets are documented appropriately, requesting updates for all assets, verifying updates have been processed correctly, and providing confirmation of updates to liaisons.

*** This position is not eligible for telework. ***

Duties and Tasks

• Assists the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College
• Responsible for ensuring that the central inventory database is properly maintained at all College locations and that all fixed assets are tracked and documented
• Prepare reconciliation reports and perform analysis for the College Physical Inventory
• Research to proactively identify potential fixed assets received but not reported to the Property Control Office
• Develop and guidance to Storeroom Managers and end-users on the submission of tag requests and financial documentation required to account for the fixed assets
• Train AIS and eVA (receiving module) users to ensure inventory record accuracy and integrity
• Prepare all financial fixed assets reports required by the Property Control Office to conduct audits and to provide for the College Internal Auditors
• To Serve as a liaison with the Accounts Payable Office to acquire payment information for all fixed assets receiving transactions.
• This position frequently cross-trains and supports Warehouse Services with day-to-day mailroom and delivery operations when needed.

Minimum Qualifications

KSAs

• Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff.
• Must be a goal-driven person with the ability to analyze data and work independently.
• Ability to comprehend and apply rules and regulations as required.
• Ability to provide solutions.
• Excellent attention to detail.
• Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware.
• Capable of lifting and moving equipment and materials of moderate weight regularly.

Minimum Work Experience

• Experience with warehouse or inventory operations and /or asset management.
• Experience in Microsoft Office with proficiency in MS Excel.
• Experience with customer service.
• Experience working on reports related to inventory management/fixed asset.
• Unrestricted Valid Driver’s License in good standing.

Additional Considerations

• Experiencing managing a cyclical process.
• Experience managing a process from start to finish and verifying results.
• Experience working in Asset Management system.