Inventory Specialist

Virginia Community Colleges

Virginia (MN)

In loco

USD 59.000 - 72.000

Tempo pieno

8 ore fa

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Descrizione del lavoro

Northern Virginia Community College is seeking an Inventory Specialist to track and receive assets, ensuring accurate recording in inventory systems and managing the College Physical Inventory process.

The role includes reconciling reports, supporting Storeroom Managers, training users, and coordinating with Accounts Payable. Occasional travel to NOVA campuses is required; telework is not available.

Competenze

Excellent verbal and written communication and interpersonal skills for interacting with all levels of college administration.
Ability to analyze data and work independently to meet inventory goals.
Experience with warehouse or inventory operations and asset management.

Mansioni

Assist the Property Control Manager with financial accounting of fixed assets transactions.
Maintain central inventory database across college locations.
Prepare reconciliation reports and analysis for the Physical Inventory.
Identify fixed assets received but not reported to the Property Control Office.
Guide Storeroom Managers and end-users on tag submissions and financial documentation.
Train AIS and eVA users to ensure inventory record accuracy.
Prepare financial fixed assets reports for audits and internal review.
Coordinate payment information with Accounts Payable for fixed assets receiving transactions.
Cross-train to support Warehouse Services and mailroom operations when needed.

Conoscenze

Communication

Data analysis

Rules knowledge

Problem solving

Detail oriented

Inventory software

Asset management

Excel

Customer service

Reporting

Strumenti

Excel

Inventory systems

Descrizione del lavoro

Posting Summary

Working Title

Working Title Inventory Specialist

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013-FP

FLSA

FLSA Nonexempt

Pay Band

Pay Band 03

Position Number

Position Number 28000837

Agency

Agency Northern VA Community College

Division

Division NV280-VP Administration

Work Location

Work Location Fairfax County - 059

Hiring Range

Hiring Range $65,000/yr

Emergency/Essential Personnel

Emergency/Essential Personnel No

EEO Category

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options?

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- No

Work Schedule

Monday through Friday: 7:30am-4:00pm

This position will be required to travel to other NOVA Campuses occasionally.

Sensitive Position

Sensitive Position No

Job Description

General Description

The Inventory Specialist is responsible for tracking and receiving assets for Northern Virginia Community College and ensuring assets are accurately recorded and updated in all Inventory systems. The position manages the College Physical Inventory process including running inventory reports and formatting them correctly, coordinating with inventory liaisons, reconciling inventory responses for errors and updates, ensuring missing assets are documented appropriately, requesting updates for all assets, verifying updates have been processed correctly, and providing confirmation of updates to liaisons.

* This position is not eligible for telework. *

Duties and Tasks

Assists the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College
Responsible for ensuring that the central inventory database is properly maintained at all College locations and that all fixed assets are tracked and documented
Prepare reconciliation reports and perform analysis for the College Physical Inventory
Research to proactively identify potential fixed assets received but not reported to the Property Control Office
Develop and guidance to Storeroom Managers and end-users on the submission of tag requests and financial documentation required to account for the fixed assets
Train AIS and eVA (receiving module) users to ensure inventory record accuracy and integrity
Prepare all financial fixed assets reports required by the Property Control Office to conduct audits and to provide for the College Internal Auditors
To Serve as a liaison with the Accounts Payable Office to acquire payment information for all fixed assets receiving transactions.
This position frequently cross-trains and supports Warehouse Services with day-to-day mailroom and delivery operations when needed.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSAs

Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff.
Must be a goal-driven person with the ability to analyze data and work independently.
Ability to comprehend and apply rules and regulations as required.
Ability to provide solutions.
Excellent attention to detail.
Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware.
Capable of lifting and moving equipment and materials of moderate weight regularly.
Experience with warehouse or inventory operations and /or asset management.
Experience in Microsoft Office with proficiency in MS Excel.
Experience with customer service.
Experience working on reports related to inventory management/fixed asset.

Additional Considerations

Experiencing managing a cyclical process.
Experience managing a process from start to finish and verifying results.
Experience working in Asset Management system.

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees

Supervises Employees No

Required Travel

N/A

Posting Number

Posting Number CLS_4799P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Job Open Date

Job Open Date 10/08/2026

Job Close Date

Job Close Date 10/29/2026

Open Until Filled

Open Until Filled No

Agency Website

Agency Website www.nvcc.edu

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*)

* I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
- Yes
- No
* I understand that this position is not telework eligible and I will be required to attend work in-person.
- Yes
- No
* I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
- Yes
- No
* Do you now, or will you in the future, require sponsorship for an employment visa?
- Yes
- No
* Are you applying for this position to satisfy an OPT training requirement for your educational program?
- Yes
- No
* Do you have experience with warehouse or inventory operations and /or asset management ?
- Yes
- No
* Do you have experience in Microsoft Office with proficiency in MS Excel ?
- Yes
- No
* Do you have experience working on reports related to inventory management/fixed asset ?
- Yes
- No
* Do you have unrestricted valid driver’s license in good standing ?
- Yes
- No
* Do you have experience with customer service ?
- Yes
- No