Inventory Specialist

Virginia's Community College System; Richmond (VA); On-site; USD 59,000 - 72,000; Full time

Job summary

Northern Virginia Community College is seeking an Inventory Specialist to track and receive assets, ensuring accurate updates in all inventory systems across campuses. The role manages the College Physical Inventory process, runs reports, reconciles responses, and collaborates with liaison teams to keep asset records current.

Responsibilities include auditing fixed assets, guiding Storeroom Managers on tag requests, training AIS/eVA users, and supporting Accounts Payable for asset payments.

Qualifications

• Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff.
• Must be a goal-driven person with the ability to analyze data and work independently.
• Ability to comprehend and apply rules and regulations as required.
• Ability to provide solutions.
• Excellent attention to detail.
• Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware.
• Capable of lifting and moving equipment and materials of moderate weight regularly.

Responsibilities

• Assist the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College.
• Ensure central inventory database is maintained at all locations and all fixed assets are tracked and documented.
• Prepare reconciliation reports and perform analysis for the College Physical Inventory.
• Research to identify assets received but not reported to the Property Control Office.
• Develop guidance to Storeroom Managers on tag requests and financial documentation for fixed assets.
• Train AIS and eVA users to ensure inventory record accuracy and integrity.
• Prepare financial fixed assets reports for audits and for the College Internal Auditors.
• Serve as a liaison with Accounts Payable to obtain payment information for fixed assets receiving transactions.
• Cross-trains and supports Warehouse Services with day-to-day mailroom and delivery operations as needed.

Skills

Verbal & written communication

Data analysis

Rules & regulations

Problem solving

Attention to detail

Inventory software

Driver's license

Microsoft Excel

AIS and eVA knowledge

Tools

AIS

eVA (receiving)

Inventory databases

Microsoft Excel

Job description

Working Title Inventory Specialist Role Title Admin and Office Spec III Role Code 19013-FP FLSA Nonexempt Pay Band 03 Position Number 28000837 Agency Northern VA Community College Division NV280-VP Administration Work Location Fairfax County - 059 Hiring Range $65,000/yr Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Monday through Friday: 7:30am-4:00pm

This position will be required to travel to other NOVA Campuses occasionally.

Sensitive Position No Job Description

General Description

The Inventory Specialist is responsible for tracking and receiving assets for Northern Virginia Community College and ensuring assets are accurately recorded and updated in all Inventory systems. The position manages the College Physical Inventory process including running inventory reports and formatting them correctly, coordinating with inventory liaisons, reconciling inventory responses for errors and updates, ensuring missing assets are documented appropriately, requesting updates for all assets, verifying updates have been processed correctly, and providing confirmation of updates to liaisons.

Duties And Tasks

• This position is not eligible for telework. *
• Assists the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College
• Responsible for ensuring that the central inventory database is properly maintained at all College locations and that all fixed assets are tracked and documented
• Prepare reconciliation reports and perform analysis for the College Physical Inventory
• Research to proactively identify potential fixed assets received but not reported to the Property Control Office
• Develop and guidance to Storeroom Managers and end-users on the submission of tag requests and financial documentation required to account for the fixed assets
• Train AIS and eVA (receiving module) users to ensure inventory record accuracy and integrity
• Prepare all financial fixed assets reports required by the Property Control Office to conduct audits and to provide for the College Internal Auditors
• To Serve as a liaison with the Accounts Payable Office to acquire payment information for all fixed assets receiving transactions.
• This position frequently cross-trains and supports Warehouse Services with day-to-day mailroom and delivery operations when needed.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSAs

KSA's/Required Qualifications

• Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff.
• Must be a goal-driven person with the ability to analyze data and work independently.
• Ability to comprehend and apply rules and regulations as required.
• Ability to provide solutions.
• Excellent attention to detail.
• Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware.
• Capable of lifting and moving equipment and materials of moderate weight regularly.

Minimum Work Experience

• Experience with warehouse or inventory operations and /or asset management.
• Experience in Microsoft Office with proficiency in MS Excel.
• Experience with customer service.
• Experience working on reports related to inventory management/fixed asset.
• Unrestricted Valid Driver's License in good standing.

Additional Considerations

• Experiencing managing a cyclical process.
• Experience managing a process from start to finish and verifying results.
• Experience working in Asset Management system.

Operation of a State Vehicle No Supervises Employees No Required Travel

N/A

Posting Number CLS_4799P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/08/2026 Job Close Date 10/29/2026 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/101994