Asset Coordinator

Ultimate Staffing Services; San Jose (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Ultimate Staffing Services in San Jose, CA is seeking an Asset & Inventory Associate to support campus-wide asset management, inventory control, and equipment tracking. The role blends administrative tasks with hands-on warehouse activity to maintain accurate asset records.

The ideal candidate has 3+ years in inventory or asset management, strong organizational skills, and the ability to work independently while handling multiple priorities.

Qualifications

• High school diploma or equivalent.
• 3+ years of experience in inventory control, asset management, warehouse operations, property management, or a related field.
• Experience maintaining inventory records and databases.
• Strong organizational, communication, and customer service skills.
• Ability to work independently and manage multiple priorities.
• Valid driver's license.
• Ability to lift and carry up to 50 pounds.

Responsibilities

• Track, tag, and maintain records for fixed assets and equipment.
• Process asset acquisitions, transfers, retirements, and disposals.
• Maintain asset management databases and inventory records.
• Conduct physical inventories and reconcile discrepancies.
• Generate inventory and asset-related reports.
• Coordinate surplus equipment transfers, donations, recycling, and sales.
• Partner with Accounting, Procurement, IT, and other departments on asset-related matters.
• Support audit readiness and compliance with asset management procedures.
• Maintain a safe and organized warehouse environment.

Skills

Inventory control

Asset management

Warehouse operations

Data entry

Education

High school diploma or equivalent

Tools

Barcode scanners

Microsoft Office

Google Workspace

Forklift

Job description

Salary: USD22 - USD22 per hour

Location: San Jose, CA

Schedule: Monday-Friday | Day Shift

Pay: $22.00 per hour

Join a well-known university supporting campus-wide asset management, inventory control, and equipment tracking operations. This is a great opportunity for someone with inventory, warehouse, or asset management experience who enjoys a mix of administrative and hands-on responsibilities.

What You'll Do

• Track, tag, and maintain records for fixed assets and equipment.
• Process asset acquisitions, transfers, retirements, and disposals.
• Maintain asset management databases and inventory records.
• Conduct physical inventories and reconcile discrepancies.
• Generate inventory and asset-related reports.
• Coordinate surplus equipment transfers, donations, recycling, and sales.
• Partner with Accounting, Procurement, IT, and other departments on asset-related matters.
• Support audit readiness and compliance with asset management procedures.
• Maintain a safe and organized warehouse environment.

What We're Looking For

Required

• High school diploma or equivalent.
• 3+ years of experience in inventory control, asset management, warehouse operations, property management, or a related field.
• Experience maintaining inventory records and databases.
• Strong organizational, communication, and customer service skills.
• Ability to work independently and manage multiple priorities.
• Valid driver's license.
• Ability to lift and carry up to 50 pounds.

Preferred

• Experience with asset management systems or property accounting.
• Inventory auditing and reconciliation experience.
• Experience with barcode scanners or inventory tracking systems.
• Advanced Microsoft Office and Google Workspace skills.
• Forklift certification or material handling equipment experience.

Physical Requirements

• Frequent standing, walking, bending, and lifting up to 50 pounds.
• Ability to work in office and warehouse environments.
• Frequent movement between buildings and campus locations.