Inventory & Receiving Coordinator

OPEN PLAN SYSTEMS LLC; Richmond (VA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

HRA

Health Insurance

Dental Insurance

Vision Insurance

Flexible Spending Account

Paid time off

Life Insurance

Long Term Disability

Short Term Disability

401K Program

Job summary

Open Plan Systems is seeking a Receiving Administrator to oversee incoming shipments, verify records, and keep inventory accurate. This desk-based role collaborates with procurement, accounting, and warehouse teams to ensure timely and correct receiving.

The ideal candidate will have 2–3+ years in administration or inventory control, proficiency with MS Office and ERP systems, and strong data-entry, math, and communication skills while thriving in a busy warehouse environment.

Qualifications

• 2–3+ years of administrative, data entry, receiving, or inventory control experience.
• High School Diploma or GED; Associate's or Bachelor's degree in business, logistics, or a related field is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
• Familiarity with inventory management or ERP database systems.
• Strong mathematical aptitude and precise record-keeping skills.
• Excellent verbal and written communication skills in English.
• Outstanding organizational, multi-tasking, and time-management skills.

Responsibilities

• Coordinate with procurement and freight carriers to track incoming shipments, process bills of lading (BOLs), and maintain daily receiving schedules.
• Review vendor packing slips, purchase orders, and invoices against physical receiving logs to verify item counts, part numbers, and specifications.
• Input receiving records, part tags, and item details into the ERP/computerized inventory database in a timely and accurate manner.
• Liaise with purchasing, accounting, and warehouse management to flag shipment discrepancies, manage return material authorizations and resolve invoice holds.
• Maintain organized digital and physical files for all receiving paperwork, generate routine inventory reports, and assist with cycle count reconciliation.
• Assist with general department administrative tasks, including processing shipping documentation, auditing records, and maintaining accurate vendor logs.

Skills

Data entry

Inventory control

Communication

Organization

Education

High School Diploma or GED

Associate's or Bachelor's degree in business or logistics

Tools

Microsoft Office Suite

ERP/database systems

Job description

Open Plan Systems is seeking a Receiving Administrator to oversee incoming shipments, verify records, and keep inventory accurate. This desk-based role collaborates with procurement, accounting, and warehouse teams to ensure timely and correct receiving.

The ideal candidate will have 2–3+ years in administration or inventory control, proficiency with MS Office and ERP systems, and strong data-entry, math, and communication skills while thriving in a busy warehouse environment.