Inventory & Property Control Coordinator III

tamus; Prairie View (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Prairie View A&M University is seeking an Inventory & Property Control Coordinator III to oversee the maintenance of inventory and property records and the policies governing inventory and property control. The role involves managing databases, audits, and reporting in alignment with university and TAMUS guidelines.

Candidates should have a Bachelor's degree and at least three years of related experience, with strong skills in word processing, spreadsheets, databases, and excellent

Qualifications

• Bachelor's degree in an applicable field.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Excellent verbal and written communication skills; good customer service.

Responsibilities

• Oversees the input of information in inventory, property, and vehicle fleet management databases; prepares and updates reports.
• Monitors staff schedules to maximize utilization of resources; reconciles vouchers with invoices.
• Records property changes for assets; prepares training and manuals; ensures compliance with regulations.
• Oversee receiving/shipping in Central Receiving; manage workloads and ensure on-time deliveries; use PantherBuy or FAMIS/FRS for parcel delivery tracking.
• Other duties in Procurement and Disbursement Services.

Skills

Word processing

Spreadsheets

Database applications

Multitasking

Communication skills

Customer service

Education

Bachelor's degree

Tools

PantherBuy

FAMIS/FRS

Job description

Job Title

Inventory & Property Control Coordinator III

Agency

Prairie View A&M University

Department

Fixed Assets & Support Services

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly , if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate .

Job Description

The Inventory & Property Control Coordinator III, under supervision, oversees the maintenance of inventory and property records and the policies governing inventory and property control.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

• Oversees the input of information in the inventory, property, and vehicle fleet management databases. Prepares and updates various inventory reports. Ensures receipt of signed inventory equipment sheets for capital and controlled equipment. Reviews inventory records for compliance with Federal, State, and Texas A&M University System (TAMUS) guidelines governing property, equipment, inventory, and related activities. Prepares associated and applicable reports in compliance with regulations. Schedules and performs audits on departmental inventories. Updates and implements changes in property databases and reports for compliance with State and other governmental agency requirements/regulation changes.
• Monitors schedules and workloads of staff to maximize utilization of employees and equipment. Reconciles capital outlay vouchers with purchase invoices to ensure completeness of orders. Examines capital vouchers to ensure correct entry of object class codes and transaction codes. Signs inventory certifications. Conducts training for new staff. Updates instruction and procedure manuals and website documentation.
• Records property changes for lost, stolen, damaged, and destroyed assets, as well as surplus sales. Generates monthly reports. Recommends program guidelines, procedures, policies, rules, and regulations. Prepares and oversees the preparation of training and operational manuals. Confers with staff on program issues and problems. Develops and Recommends program guidelines. Interprets policies, rules, and regulations and ensures they are followed. Attends training and workshops as required.
• Oversee staff to ensure proper receiving and shipping activities within the Central Receiving warehouse. Manage staff workloads to ensure fair production between staff and verify goods are delivered within established guidelines. Utilize PantherBuy or FAMIS/FRS systems to ensure packages are delivered to the appropriate area and final end users as ordered. Maintain accurate records of surplus property and dispose of as warranted by accumulation. Ensure all university vehicles used for delivery of goods are maintained, well kept, and in safe and proper working order to meet delivery expectations of the campus.
• Other duties assigned and performed as part of Procurement and Disbursement Services operations.

Required Education and Experience:

• Bachelor's degree in an applicable field.
• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of governmental and higher education operations.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills. Good customer service skills.

Preferred Experience:

• Four to five years of related experience.

Job Posting Close Date:

08/29/2026