Inventory Assistant

Phase2 Technology; Austin (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

Phase2 Technology in Austin is looking for an Inventory Assistant to support the management and reporting of technology assets. This role involves coordinating equipment tagging, maintaining detailed records, and ensuring compliance with inventory policies.

The ideal candidate should possess a relevant degree, experience in inventory management, and strong communication skills. This position is essential for maintaining efficient inventory operations within the College of Education's IT Office.

Qualifications

• Bachelor's degree preferred; Associate's degree with relevant experience will be considered.
• Minimum of one year of experience in inventory management, asset tracking, IT support, or a related field.
• Ability to maintain accurate documentation, identify errors or discrepancies, and correct inventory records.

Responsibilities

• Performs inventory-related tasks including equipment tagging, tracking, and reporting.
• Maintains communication with UT Inventory for timely updates and responses.
• Collaborates with desktop support to maintain inventory accuracy.

Skills

Inventory management

Asset tracking

IT support

Communication skills

Documentation accuracy

Education

Bachelor's degree preferred; Associate's degree with relevant experience

Tools

FRMS

DEFINE

Microsoft Teams

Microsoft Planner

Microsoft Outlook

Job description

Inventory Assistant

Position Title: Inventory Assistant

Purpose

This position is part of the College of Education's Information Technology Office and supports the accurate management, tracking, and reporting of instructional and administrative technology equipment across the George I. Sanchez Building (SZB), Theo Bellmont Hall (BEL), and on occasion, Gregory Gymnasium (GRE). The Inventory Assistant is responsible for assisting with the maintenance of records of devices owned by the college, such as laptops, monitors, iPads, and other technology assets. They coordinate tagging, scanning, and physical verification of equipment, utilize university systems such as FRMS and DEFINE to update and maintain inventory records, lead the annual inventory certification process, and ensure compliance with University of Texas inventory policies. The goal of this position is to provide inventory support to departments in collaboration with IT support staff and to assist in guiding a student inventory assistant under the direction of the Service Desk Manager.

Responsibilities

• Performs inventory-related tasks including equipment tagging, tracking, and reporting for IT assets.
• Maintains regular communication with UT Inventory, sending emails with supporting documentation and ensuring timely updates and responses related to inventory certification and compliance processes.
• Collaborates with desktop support staff and departmental representatives to maintain inventory accuracy.
• Updates records using university systems (FRMS, DEFINE).
• Participates in the annual inventory certification process in coordination with UT Inventory.
• Conducts physical audits and sight inventories across SZB and Theo Bellmont Hall (BEL).
• Communicates effectively with faculty and staff regarding inventory procedures.
• Supports the Service Desk Manager and may assist with coordination of student inventory workers.

Required Qualifications

• Bachelor's degree preferred; Associate's degree with relevant experience will be considered.
• Minimum of one year of experience in inventory management, asset tracking, IT support, or a related field.
• Ability to maintain accurate documentation, identify errors or discrepancies, and correct inventory records to ensure data integrity.
• Ability to manage inventory documentation, reporting, and ongoing tasks while identifying and suggesting process improvements.
• Proficient communication using Microsoft Teams, Microsoft Planner, and Microsoft Outlook for coordination, task tracking, and updates.
• Coordination skills with ITO's Desktop Support specialists and the Facilities team to support inventory operations, maintain accurate records, and access physical inventory locations.
• Ability to lift up to 50 pounds and regularly walk between buildings on campus.

Preferred Qualifications

• Experience in inventory management, asset tracking, administrative operations, or related fields.
• Experience tracking, tagging, scanning, and physically verifying technology assets to ensure inventory accuracy.
• Experience with FRMS (Financial Resource Management System) to track assets, update records, monitor inventory status, and support inventory certification processes.
• Experience with DEFINE (Departmental Financial Information Network) to maintain asset records, process inventory updates, review inventory data, and support reporting and compliance requirements.

Salary

$45,000

Working Conditions

• Use of manual dexterity.
• Repetitive use of a keyboard at a workstation.
• Pushing, pulling and moving up to 50 pounds.
• Typical office environment.

Required Materials

• Resume/CV.
• Three work references with their contact information; at least one reference should be from a supervisor.
• Letter of interest.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form and present acceptable original documents to prove your identity and authorization to work in the United States no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.