Inventory & Property Clerk — Center Operations

ADAMS AND ASSOCIATES INC; Grafton, North Grafton (MA, MA); On-site; USD 32,000 - 33,000; Full time

Job summary

Adams and Associates, Inc. in Grafton, MA offers a full-time clerical role focused on supporting the Center's operations, inventory control and purchasing processes within an education setting.

The position requires a high school diploma with clerical experience and strong communication skills. The role includes maintaining warehouse organization, processing invoices, coordinating with Property and Maintenance staff, and ensuring compliance with safety and audit requirements.

Qualifications

• High School diploma or equivalent required with 1 to 3 years clerical experience.
• Degree or certification from an accredited or relevant certified training program.
• Advanced degrees preferred.
• Duties require professional verbal and written communication skills.
• Computer literacy and proficiency in Microsoft Suite of applications is required.

Responsibilities

• Follows all integrity guidelines and procedures and ensures no manipulation of student data.
• Performs duties as the primary Receiver of all supplies and materials for the Center, ensuring vendor invoices are accurate and reconcile with purchase orders.
• Performs administrative and clerical support activities in support of the Property Officer and Maintenance/Logistics Manager.
• Ensures cleanliness and orderliness of the Center warehouse.
• Assists in conducting expendable and non-expendable property inventories and complies with Financial Audit requirements.
• Issues expendable materials and supplies to Center staff in accordance with established procedure.
• Monitors Center material supply levels and initiates purchase orders to maintain acceptable inventory levels to meet Center needs.
• Assists in preparing periodic supply issuance, inventory and accountability reports.
• Ensures security of the warehouse area and notifies the Safety/Security Manager in the event of security problems.
• Maintains computer-based inventories, ordering and accountability systems. Ensures the safeguarding of all inventories in the warehouse.
• Types various documents, checking for accuracy of grammar, punctuation, spelling and numerical calculations.
• Maintains files of materials received and issued.
• Assists Property Manager/Supervisor as needed in controlling and processing accountable property.
• Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues.
• Produces quality work/assignments in a thorough, timely and accurate manner.
• Maintains appropriate personal attendance, accountability and work productivity standards.
• Plans, prioritizes and organizes assignments to meet established goals and deadlines.
• Understands and applies job knowledge to effectively complete all required job responsibilities.
• Proactively maintains the skills required to perform job duties.
• Mentors, monitors and models the Career Success Standards as required by the PRH.
• Shows respect and courtesy to students and holds them accountable for their actions and behavior.
• Provides quality services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of requisite services.
• Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
• Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
• Other duties as assigned.

Job description

Adams and Associates, Inc. in Grafton, MA offers a full-time clerical role focused on supporting the Center's operations, inventory control and purchasing processes within an education setting.

The position requires a high school diploma with clerical experience and strong communication skills. The role includes maintaining warehouse organization, processing invoices, coordinating with Property and Maintenance staff, and ensuring compliance with safety and audit requirements.