Property Clerk

Adams And Associates Inc; Grafton (MA); On-site; USD 36,000 - 48,000; Full time

Job summary

Adams and Associates Inc in Massachusetts seeks a detail‑oriented center clerk to manage warehouse supplies, process invoices, and support the Property Officer and Maintenance/Logistics Manager.

You will maintain inventories, issue materials, prepare reports, ensure security, and coordinate with Finance, Property and Purchasing to resolve supplier issues; requires High School diploma and 1–3 years clerical experience; MS Office proficiency.

Qualifications

• High school diploma or equivalent required with clerical experience.
• Professional verbal and written communication skills.
• Computer literacy and proficiency in Microsoft Suite required.
• Duties include inventory tracking and vendor coordination.

Responsibilities

• Receives, stores and issues supplies for the center.
• Reconciles vendor invoices with purchase orders.
• Maintains computer-based inventories and reports.
• Plans and maintains center warehouse cleanliness and security.
• Participates in weekly meetings with Finance, Property and Purchasing.
• Assists in preparing inventory and accountability reports.

Skills

Clerical experience

Administrative support

Microsoft Office

Inventory management

Verbal communication

Written communication

Attention to detail

Education

High School diploma or equivalent

Certified training program

Advanced degrees preferred

Tools

Inventory tracking system

Job description

o Follows all integrity guidelines and procedures and ensures no manipulation of student data.o Performs duties as the primary Receiver of all supplies and materials for the Center, ensuring vendor invoices are accurate and reconcile with purchase orders.o Performs administrative and clerical support activities in support of the Property Officer and Maintenance/Logistics Manager.o Ensures cleanliness and orderliness of the Center warehouse.o Assists in conducting expendable and non-expendable property inventories and complies with Financial Audit requirements.o Issues expendable materials and supplies to Center staff in accordance with established procedure.o Monitors Center material supply levels and initiates purchase orders to maintain acceptable inventory levels to meet Center needs.o Assists in preparing periodic supply issuance, inventory and accountability reports.o Ensures security of the warehouse area and notifies the Safety/Security Manager in the event of security problems.o Maintains computer-based inventories, ordering and accountability systems. Ensures the safeguarding of all inventories in the warehouse.o Types various documents, checking for accuracy of grammar, punctuation, spelling and numerical calculations.o Maintains files of materials received and issued.Page 2 of 2This job description includes data that shall not be disclosed outside the Corporation and shall not be duplicated, used ordisclosed - in whole or in part - for any purposes.o Assists Property Manager/Supervisor as needed in controlling and processing accountableproperty.o Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, toensure prompt correction of vendor issues.o Produces quality work/assignments in a thorough, timely and accurate manner.o Maintains appropriate personal attendance, accountability and work productivity standards.o Plans, prioritizes and organizes assignments to meet established goals and deadlines.o Understands and applies job knowledge to effectively complete all required job responsibilities.Proactively maintains the skills required to perform job duties.o Mentors, monitors and models the Career Success Standards as required by the PRH.o Shows respect and courtesy to students and holds them accountable for their actions andbehavior.o Provides quality services for students and ensures that quality is maintained and student needsare met. Pursues improvement and enhancement of requisite services.o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluatesappropriate solutions prior to taking or recommending actions. Follows up to ensureprompt/appropriate action is taken and that problems are in fact corrected.o Works in partnership with staff from all Departments to ensure effective supervision andservices are provided to students.o Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Managerto include assignments to temporarily perform job responsibilities of other departments andpositions.o Other duties as assigned.High School diploma or equivalent required with 1 to 3 years clerical experience. Degree or certification from an accredited or relevant certified training program. Advanced degrees preferred. Duties require professional verbal and written communication skills. Computer literacy and proficiency in Microsoft Suite of applications is required.“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.