Inventory Control Specialist

City of Lake Stevens; Lake Stevens (WA); On-site; USD 50,000 - 65,000; Full time

Job summary

The City of Lake Stevens is seeking an Inventory Control Specialist to oversee inventory flows and ensure efficient operations within the Public Works Department. This role requires a detail-oriented individual with a mechanical mindset, capable of managing procurement and maintaining accurate records. The position offers a comprehensive benefits package and emphasizes work-life balance.

Benefits

Retirement through Washington State Department

Deferred Compensation with city match

Excellent healthcare options

Paid leave including sick and vacation

Qualifications

• Minimum two years of inventory control experience required.
• Proficiency in word processing and spreadsheet software is necessary.
• Lean Six Sigma Green Belt Certification preferred.

Responsibilities

• Oversee inventory flows, including procurement and maintenance.
• Track equipment and goods, ensuring accurate records.
• Facilitate surplus/disposal of goods per City policies.

Skills

Communication

Inventory Control

Record-Keeping

Procurement

Education

High School diploma or GED

Associate degree in Logistics

Bachelor’s degree in Supply Chain Management

Tools

Word Processing Software

Spreadsheet Software

Asset Management Software

Job description

NOW HIRING FOR A NEW POSITION

We are seeking a detail-oriented Inventory Control Specialist with a mechanical mindset. If this sounds like you, apply today!

POSITION PURPOSE:

This position oversees inventory flows, including acquisition, maintenance, and surplus of Public Works Department goods, services, and equipment to ensure efficient operations of maintenance crews and the Public Works Shop.
The incumbent will operate with limited supervision and must be capable of understanding the department’s needs for goods, services, and equipment. They are expected to ensure materials on hand are adequate for workloads while complying with state and local procurement requirements.

About the City of Lake Stevens:

Lake Stevens is a vibrant and growing community - the second fastest-growing city in Snohomish County - with a population of over 40,000 makes us the 4th largest city in the county.

Lake Stevens is generally a residential community with access to numerous commercial, retail and recreational opportunities. Of course, the crown jewel of the community is the lake itself, which boasts some of the greatest water recreational opportunities in the county. Lake Stevens is also uniquely situated, being close to the lake, ocean, and Cascade mountains, to take advantage of many outdoor activities. The Lake Stevens Schools are excellent and coupled with a city priority of parks and increased walkability, makes Lake Stevens an ideal place to raise a family.

The City of Lake Stevens operates under the mayor-council system. The city’s motto, “One Community Around the Lake”, embodies our quality of life, top-ranked school district, and the City Council’s commitment to providing excellent services and amenities for its residents.

Why City of Lake Stevens?

• Work-LifeBalance -We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits eachindividual'slifestyle.
• Work Where you Live!
• The City of Lake Stevens offers a comprehensivebenefits package including:

• Retirement-through the Washington State Department of Retirement Systems.
• Deferred Compensation-with citymatch.
• Excellent healthcare options-including medical, dental, visioninsurance,city-paid life insurance and long-term disability, health savings accounts (HSA), andHealthReimbursement Accounts (HRA/VEBA).
• Paid leave-including paid sick leave, paid vacation, flexible holidays, paid holidays, and bereavement leave.
• See ourbenefits pagefor a complete list of all the benefits available to the City of Lake Stevensemployees.

Why work for thePublic Works Department?

The Public Works Department leadership team have established core values along with mission and vision statements for all employees. It is vital as we continuously improve and raise our standard of work that all employees understand and abide by a set of guidelines which provide a framework for a professionally engaged organization. It is important that candidates seeking employment within Public Works understand and are committed to these guidelines as you perform your duties.

Our Mission

We serve the Lake Stevens community by providing consistent maintenance and operations of City infrastructure through professional public works services, organizational excellence, and community interaction.

Our Vision

The Lake Stevens Public Works Department is a trusted, safety-minded, and qualified group of dedicated public works professionals. As a team, we work tirelessly to set the standard for public works operations and maintenance.

Essential duties and responsibilities include, but are not limited to, the following:

• Procure,maintain, and track equipment and goods, ensuringaccurateprocurement records for department operations.

• Identifyspecifications, compare prices, place orders, andmaintainvendor relationships to ensure quality and cost efficiency.Procurecontracts forpublic works services,including landscape maintenance, sidewalk/roadwaymaintenance, facilities maintenanceand other contracts as assigned.

• Order supplies for maintenance, equipment upkeep, and operational needs of four maintenance crews(streets, storm, facilities, on-call).

• Receive, inspect, and track deliveries, resolving issues likedamagedor incomplete orders before invoice submission.

• Process invoices,allocateissued items, conduct inventory audits, and track usage to prevent fraud or misuse.

• Maintain the Public Works shop, refueling system, and small equipment, ensuringorderly andproper storage and usage.

• Facilitate surplus/disposal of goods per City policies and ensure compliance with purchasing procedures, asset trackingand risk management requirements.

• Ensure work aligns with City policies, conduct trend analysis for inventory needs, andmaintainreliable attendance. Manageuser guidesand safety data sheets for equipment,toolsor materials.

• Track fleet maintenance, set recurring maintenance intervals and ensure customer service requirements are achieved.

PERIPHERAL DUTIES:

• Assist the Equipment Mechanicwithbasic maintenance of equipment including changes of fluids and simple repairs.

• Assist the Equipment Mechanic to ensure that fleet vehicles are equipped with safety equipment, includingfirst-aid kits, fire extinguishers,flaresand incident report forms.

• Serve as an on-call employee in emergency situations requiring Public Works attention.

• Perform Public Works inspections as assigned.

• Performotherduties as assigned.

OTHER DUTIES AND RESPONSIBILITIES:

The duties, essential functions,and qualificationsin thisjob descriptionreflect general details as necessary to describe the principal functions, the level of knowledge, and the scope of the responsibility typicallyrequired.It should not be considered anall-inclusive listing of work requirements.Individuals may perform other duties as assigned including work in other functional areas to cover absences, to equalize peak work periods, orto balance the workload otherwise.

PHYSICAL DEMANDS, EQUIPMENT&WORK ENVIRONMENT:

Please see thisjob descriptionforposition-specificphysical requirements and typical working conditions. The physical demands and workenvironmentcharacteristics described in the attached form are representative of those an employee encounters while performing the essential functions of this job. Reasonableaccommodationsmay be made to enable individuals withadisability to perform the essential functions.

Work alternates between an office environment and working inawarehouse. Office work is ordinarily sitting at a desk or computer terminal for extended periods. Some travel tovariouslocations to perform work and/or attend meetings isrequired. The noise level is usually moderate. May be exposed to dust,fumesand/orodorsbasisoccasionally. Meeting deadlines, frequent interruptions, and working under moderatestressare illustrative of the environmental requirements of the position.Work requiresan emphasis on thesafety ofCityemployees and the public. Work may occur at all hoursandin severe weather conditions.

The incumbent may alsobe requiredto work on weekends, evenings, andholidays,subject to call back after normal work hours for emergency work. Theincumbent maybe requiredto carry a city phone after hours and on weekends. Theincumbent maybe requiredto work alone during work hours and on emergencycall-outsafter hours. Theincumbent may also be exposed to individuals who are irate or hostileand must respondprofessionally and safely.

Education, Trainingand Experience Guidelines

Education: High School diploma or G.E.D.is required. Anassociate degree or bachelor’s degree in accounting,Business Administration,Logistics,Supply Chain Management,orarelated field ispreferred.

Experience: Minimum two(2)years ofinventory controlexperiencein awarehouse or similar place of employment.An associate’s degreemay substitute for up to two(2)yearsofexperience.Proficiencyin word processingand spreadsheet software isrequired. Experience in automated inventory management, accounting, andpurchasingsystems is preferred.

OR: Any combination of education and experience, that providesthe applicant with thedesired skills, knowledge,and abilityrequiredto perform the job, maybe substitutedfor thesequalifications. Examples of these skills may includethe following.

Knowledge of:

• Basic bookkeeping, advanced inventory control, and record-keeping procedures.

• State procurement laws, City Procurement Policy, and sourcing for equipment, parts, and supplies.

• Maintenance, repair, and construction methods for streets, sidewalks, storm drains, municipal buildings, and other facilities.

• Function, usage, and operation of vehicles, power tools, and specialized equipment used in Public Works.

• Occupational safety practices.

• Lean Management or Six Sigma principles, and asset management softwareproficiency.

Ability to:

• Communicate clearly in writing and speech, use diplomacy and tact, and build effective working relationships.

• Receive, store,andissue materials,monitorstock levels, maintain accuraterecords, and understand purchasing procedures.

• Operate, inspect, andmaintainvehicles, tools, and equipment.

• Use technology and relevant software, including Outlook, Teams, and asset management systems.

• Analyze processes for efficiency, follow safety protocols, adhere to City policies, and work independently or as part of a team.

• Assistin training, complete required certifications, and stay updated on industry practices and tools.

• Understand and follow written and verbal instructions.

• CorrectlyutilizeEnglish grammar, spelling, punctuation, and vocabulary.

• Utilize interpersonal skills with tact, patience, courtesy,and diplomacy.

LICENSE,CERTIFICATE, or OTHERREQUIREMENTS:

• Possession of a valid State of Washington Driver’s License.If driver’s license is out of state,mustbe able to obtainaWashington State driver’s license within 30 days of hire.

• First-Aid Certificationor the abilityobtaincertification within six(6)months of employment isrequired.

• Lean Six Sigma Green Belt Certificationor ability to obtainwithin one (1) year of employment by an approved institution with a demonstrated improvementproject.

• Completion of position-relevant background check.

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached resume outlining (in reverse chronological order) your experience to date.
• A cover letter explaining your qualifications and why you believe you are a viable candidate for this position
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

The City of Lake Stevens is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran’s status, disability, or any other basis prohibited by federal, state or local law.

There are no limitations to who's a best fit to serve this community. If we contact you for an interview and you need specific accommodations, please let us know. Please contact Human Resources at [phone], ten (10) days in advance to allow time for us to make proper arrangements. You're also welcome to mail your request to City of Lake Stevens Human Resources, P.O. Box 257, Lake Stevens, WA 98258; or email to [e-mail].