Inventory Control & Invoice Processor

Case Paper Co Inc; Philadelphia (Philadelphia County); On-site; USD 28,000 - 34,000; Full time

Job summary

Case Paper Co Inc in Philadelphia, PA, is seeking an Inventory Control & Invoice Processor to manage end-to-end transactional workflow, including receiving documentation, inventory entry, manifest control, invoice reconciliation, and month-end closing.

You will coordinate across Receiving, Purchasing, Finance, Inventory, and Operations, maintain accuracy in documents and spreadsheets, and support cross-training to cover during absences and peak workloads.

Qualifications

• Advanced attention to detail with strong reconciliation, data-entry, and numerical skills.
• Ability to compare supporting documents, identify discrepancies, and resolve exceptions before processing or approval.
• Prompt, professional communication and effective interdepartmental collaboration.
• Self-starter with dependable, on-time attendance and ability to manage recurring daily and month-end deadlines.

Responsibilities

• Manifest, Invoice & PO Reconciliation: reconcile manifests and invoices daily; code invoice and ensure freight charges are updated.
• Match KeyRecs to packing slips and manifests; file appropriately after mill invoice approval.
• Close all POs tied to manifests in a timely manner.

Skills

Attention to detail

Reconciliation

Data entry

Numerical skills

Discrepancies resolution

Interdepartmental collaboration

Communication

Punctuality

Deadline management

Accuracy

Tools

AS400/ERP systems

DocuWare

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Inventory Control & Invoice Processor

Full Time Philadelphia, PA, US

2 days ago Requisition ID: 1130

Salary Range: $20.00 To $25.00 Hourly

Position Summary

Responsible for the end-to-end transactional workflow supporting receiving documentation, inventory entry, manifest control, invoice and PO reconciliation, document filing, special inventory transactions, and month-end reconciliation. This role requires strong attention to detail, numerical accuracy, investigative follow-through, and coordination across Receiving, Purchasing, Finance, Inventory, and Operations.

Primary Responsibilities

Manifest, Invoice & PO Reconciliation

• Reconcile manifests and invoices: Reconcile daily; Review Docuware for mill invoices, balance manifest against invoices and ensure freight charges are updated (including CP pick up frt charges). Approve and code invoice
• Match KeyRecs to receiver paperwork and manifests: Match KeyRec to packing slip and manifest printout; file appropriately after mill invoice approval.
• Close all POs tied to manifests: Close all POs tied to manifests in a timely manner.

Inventory & Receiving Transaction Control

• Pre-enter manifest inventory transactions: Pre-enter manifest inventory transactions before receipt/confirmation.
• Confirm manifests: Confirm manifests against check-in information.
• Maintain and update inventory spreads: Maintain inventory spreads for accuracy.
• Maintain oversight of receiving documentation: Ensure receiving documents are complete, accurate, and retained.
• Confirm Vital container receipt: Confirm receipt of each container with copy of POD and signature. Maintain spreadsheet sent by mill and respond as received.
• Obtain handwritten BOL for presold inventory not entered/received: Get handwritten BOL when presold inventory has not yet been entered or received. Create manifest, create the order based on hand written BOL then ship for billing to bill.
• Charta Process: Charta comes in and entered as customer owned. When sold, remove from customer owned and bill mill for product as N/C. Request PO from purchasing for stock, mainefst and make available. EM CS to advise stock is available.

Document Control & Administrative Support

• File manifest packets: File manifest packets as backup to Lisa.

Month-End Reconciliation

• Ensure all manifests are reconciled: All manifests must be fully reconciled by month end.
• Ensure all POs are closed: All POs tied to manifests must be closed.
• Ensure all KeyRecs are matched and filed: All KeyRecs must be matched and filed.
• Resolve all open reconciliation variances: No open reconciliation variances at month end.

Cross-Training & Coverage

Both positions will be cross-trained to provide backup coverage during absences, workload peaks, and month-end. Each employee is expected to understand the upstream and downstream impact of assigned tasks and provide coverage for the companion role when needed.

Qualifications & Performance Expectations

• Advanced attention to detail with strong reconciliation, data-entry, and numerical skills.
• Ability to compare supporting documents, identify discrepancies, and resolve exceptions before processing or approval.
• Comfort working in AS400/ERP systems, DocuWare, Excel, and document-based workflows.
• Strong organization and filing/document-control discipline.
• Prompt, professional communication and effective interdepartmental collaboration.
• Self-starter with dependable, on-time attendance and ability to manage recurring daily and month-end deadlines.
• Accuracy, timeliness, completeness, issue identification, and follow-through are core performance measures.