Shipping & Receiving Coordinator

QUANTUM DESIGN INC; Machesney Park (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

HRA & HSA

Company paid life insurance

Short-term disability coverage

401K with company matching

9 paid holidays per year

Paid time off

Job summary

QUANTUM DESIGN INC. is seeking a Shipping and Receiving Coordinator to manage daily tasks using checklists and coordinate with the Purchasing Agent.

The role emphasizes accuracy, continuous improvement, and effective communication to ensure customer orders are accurate, priced well, and delivered on time. Ideal candidates will have 1–3 years in a warehouse/shipping role, solid MS Office and ERP knowledge, and a proactive, team-oriented attitude.

Qualifications

• 1–3 years in inventory/warehouse/shipping/receiving role
• Strong knowledge of MRP/ERP system(s)
• Excellent communication skills
• Ability to quickly adapt to change in a fast-paced environment
• Articulate with good telephone manner
• Attention to detail and following procedures
• Strong organizational skills
• High level of computer proficiency
• Can-do attitude and ability to work independently or in a team
• Associates or Bachelor’s Degree is a plus

Responsibilities

• Schedules warehouse personnel activities and handles vendor communications
• Assists with delivery, scanner, and inventory issues
• Coordinates processing of customer orders
• Aligns workflow to meet daily targets and handles general inquiries
• Ensures IMS procedures are followed
• Trains warehouse personnel on the IMS system and ensures compliance

Skills

MRP/ERP systems

Communication skills

Attention to detail

Organizational skills

Independent work

Team collaboration

Adaptability

Telephone manner

Degree plus

Education

Associates or Bachelor's Degree (plus)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Reader/Acrobat

Microsoft SharePoint

Microsoft OneNote

Epicor Software

Job description

Description

The Shipping and Receiving Coordinator will focus on completing daily tasks with the assistance of daily check lists to help cover all/most aspects of the job. The candidate for this position must be able to answer any questions related to shipping and receiving, in addition to actively pursuing ways to implement new training while focusing on continuous improvement. The Shipping and Receiving Coordinator will work closely the Purchasing Agent as the two jobs will support each other. Attention to detail is a must. This position is key to the customer transition from the initial purchase, ensuring best pricing, expediting delivery, and ensuring correct customer orders for a satisfactory experience.

Responsibilities

• Schedules warehouse personnel activities and handling of vendor phone calls and emails
• Assists warehouse personnel with delivery, scanner, and inventory issues
• Helps coordinate the processing of customer orders
• Coordinates workflow to accomplish daily-targeted goals and handles general employee inquiries
• Complies with IMS system following all procedures
• Trains warehouse personnel on the IMS system and ensures their compliance

Benefits and Pay Information

• Health, Dental & Vision Insurance
• HRA & HSA
• Company paid life insurance
• Company paid short-term disability coverage
• Optional buy-up life and long-term disability insurance
• Optional supplemental Accident, Hospital and Critical Illness insurances
• 401K and Roth with company matching after 1 year
• 9 paid holidays per year
• PTO
• Starting from $20 - $25.00 per hour

Requirements

Knowledge and Skill Requirements

• 1-3 years working in an inventory/warehouse/shipping/receiving role
• Strong knowledge of MRP/ERP system(s)
• Excellent communications skills
• Ability to quickly adapt to change and work in a fast-paced environment
• Articulate and good telephone manner
• Attention to detail and ability to follow procedures
• Strong organizational skills
• High level of computer proficiency
• Strong sense of initiative and a 'can do' attitude
• Ability to work independently and as part of a team
• Positive attitude and willingness to perform tasks outside this description if asked
• Associates or Bachelor's Degree (not required but a plus)

Experience in the following programs/processes is required

• Microsoft Office including Word, Excel and Outlook
• Adobe Reader and/or Acrobat

Experience in the following programs/processes is not required, but a plus

• Microsoft SharePoint
• Microsoft OneNote
• Epicor Software