Receiving Clerk

Volumod Indy LLC; Indianapolis (IN); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company contributions

Paid time off

Paid holidays

Job summary

Volumod Indy LLC is seeking a Receiving Clerk (Inventory Systems & Documentation) in Indianapolis. You will process all incoming and outgoing material transactions, maintaining accurate records and supporting production with reliable inventory data.

The role requires attention to detail, experience with inventory systems (Fishbowl preferred), and collaboration with Accounting and Purchasing to resolve discrepancies, while ensuring proper documentation and audit readiness.

Qualifications

• High school diploma or GED required; associate’s degree preferred.
• 2+ years in receiving/inventory control in warehouse/manufacturing.
• Experience with Fishbowl or similar ERP/WMS.
• Strong data entry with high accuracy.
• Proficient in Microsoft Office.

Responsibilities

• Enter all receiving transactions into the Fishbowl inventory management system with accuracy.
• Verify received quantities against purchase orders and packing slips.
• Maintain real-time inventory records for production and financial reporting.
• Document and file all receiving records for audit and traceability.
• Coordinate with Receiving, Accounting and Purchasing to resolve discrepancies.

Skills

Data entry

Microsoft Office

Inventory management systems

Attention to detail

Education

High school diploma or GED

Tools

Fishbowl

Job description

Description

Company Information:

www.volumod.com

Volumod (Vol-U-mod) is a multi-family modular construction company located on the Far East Side of Indianapolis, Indiana.

Volumod’s team of more than 100 skilled professionals builds apartment buildings and other multi-family housing in sections - called modules - within a heated-and-cooled facility. On the factory floor, each home moves through 20 different stations including framing, electrical, plumbing, flooring, drywall, siding, roofing, and interior finish, with kitchens and bathrooms installed, to produce a home that is 90% complete!

The modules are then wrapped transported by semi truck, and lifted with a crane to form multifamily communities. Modular construction improves speed, consistency, quality, and efficiency compared with traditional, onsite construction, bringing value to our clients.

At Volumod, we’re not just delivering a better product to our clients. We’re helping transform lives by creating beautiful, affordable housing - sacred spaces where people live and are proud to call home. We’re also passionate about seeing lives transformed within the Volumod organization as our employees improve their lives with a great job and whole-person support that helps them thrive in every area. We offer living wages, major medical coverage, 401K contributions, and a culture of hope. Will you join us?

Job Summary

The Receiving Clerk (Inventory Systems & Documentation) is responsible for accurate and timely processing all incoming and outgoing material transactions within the company’s inventory system.

This role plays a critical part in maintaining inventory integrity by ensuring all receipts, returns, and customer pickups are properly documented and recorded.

This position is highly detail-oriented and serves as the primary liaison between Receiving, Accounting, and Purchasing to ensure clear communication, accountability, and efficient material flow.

Key Responsibilities:

Inventory System Management

• Accurately enter all receiving transactions into the Fishbowl inventory management system.
• Verify received quantities against purchase orders and packing slips before system entry.
• Maintain real-time accuracy of inventory records to support production and financial reporting.
• Investigate and resolve discrepancies in coordination with Purchasing and Accounting.

Documentation & Record Control

• Complete and maintain all receiving documentation, ensuring proper filing and traceability.
• Process and track all return merchandise authorizations (RMAs) and associated paperwork.
• Document customer pickups and ensure all materials are properly removed from inventory within Fishbowl.
• Maintain organized digital and/or physical records for audit and compliance purposes.

Small Parcel & Dock Coordination

• Manage and log in all small parcel deliveries (FedEx, UPS, Amazon, etc.) received at the dock.
• Ensure timely distribution of incoming packages to appropriate departments.
• Coordinate with warehouse personnel to ensure proper handling and staging of received items.

Cross-Functional Communication

• Serve as the primary point of contact for receiving-related inquiries from Accounting and Purchasing teams.
• Communicate receiving issues such as shortages, damages, or incorrect shipments promptly.
• Support internal teams by providing accurate and timely receiving data.

Process Improvement & Accountability

• Help establish and maintain standardized receiving processes and documentation procedures.
• Identify opportunities to improve efficiency, reduce delays, and enhance inventory accuracy.
• Support efforts to streamline communication between departments and improve workflow consistency.

Work Environment:

• Manufacturing plant or warehouse setting
• Exposure to machinery, noise, dust, and varying temperatures
• Requires standing, walking, bending, and lifting for extended periods
• Use of personal protective equipment (PPE) as required

Schedule:

• Full-time position
• Monday through Friday from 7:00 a.m. to 3:30 p.m.
• May require shift work, overtime, or weekend hours depending on production needs

Benefits:

• medical, dental, and vision insurance
• company-paid life and disability coverage
• 401(k) plan with company contributions
• paid time off
• paid holidays
• critical illness coverage
• hospitalization coverage
• accident coverage
• tuition reimbursement
• employee assistance programs
• production bonus programs

Our goal is to invest in our team by providing meaningful benefits that help you thrive both personally and professionally. This is a fast-paced, fun environment where a trade can be learned, a sacred space created, and a life can be transformed.

Requirements

Qualifications

• High school diploma or GED required, associate’s degree preferred.
• 2+ years of experience in receiving department, inventory control, or administrative support within a warehouse or manufacturing environment.
• Experience with inventory management systems (Fishbowl or similar ERP/WMS preferred).
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficient in Microsoft Office (Excel, Outlook, etc.).
• Strong organizational and time management skills.

Core Competencies

• Attention to Detail & Accuracy
• Inventory System Integrity
• Documentation Control
• Communication & Coordination
• Problem Solving
• Accountability