Inventory / Asset Manager

W3Global; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

W3Global in Phoenix, Arizona is seeking an Inventory / Asset Manager to own accuracy and accountability for company-owned and third-party equipment across rentals, sub-rentals, projects, and warehouse operations.

You will track lifecycle, location, condition, ownership, status, and movement; conduct audits; and develop SOPs to improve processes while coordinating with internal departments and vendors.

Qualifications

• 1–5 years in inventory, asset management, or warehouse operations.
• Experience in production industry (AV, lighting, staging, entertainment) preferred.
• Experience with inventory or asset-tracking systems.
• Ability to manage company-owned and third-party equipment.
• Strong organizational, analytical, and problem-solving skills.

Responsibilities

• Own inventory accuracy and asset accountability across equipment.
• Track lifecycle, location, condition, ownership, status, and movement.
• Oversee equipment movements related to rentals, sub-rentals, sales, and returns.
• Conduct internal audits, physical counts, and reconciliations.
• Identify shortages and resolve unaccounted-for equipment.
• Maintain inventory records in the management system.
• Develop and improve inventory SOPs and workflows.
• Coordinate with departments and vendors to resolve asset issues.

Skills

Inventory management

Cross-department collaboration

Attention to detail

Analytical thinking

Problem solving

Tools

Flex (inventory system)

Job description

We are looking for an Inventory / Asset Manager to take ownership of the accuracy, accountability, and movement of company-owned and third-party equipment. This role is central to ensuring our gear is properly tracked, documented, and accounted for throughout rentals, sub-rentals, projects, warehouse operations, and its overall lifecycle.

The position works across departments and with vendors and rental partners to maintain accurate inventory, resolve discrepancies, and build systems and processes that support efficient operations.

Candidates with experience within the live event industry HIGHLY preferred.

What You'll Do

• Own inventory accuracy and asset accountability across company-owned and third-party equipment
• Track equipment throughout its lifecycle, including location, condition, ownership, status, and movement
• Oversee equipment movements related to rentals, sub-rentals, sales, repairs, transfers, shipping, receiving, and returns
• Conduct and coordinate internal gear audits, physical inventory counts, and reconciliations
• Identify, investigate, and resolve shortages, missing, lost, damaged, or otherwise unaccounted-for equipment
• Ensure equipment movements, asset identification, and inventory records are accurately maintained in the inventory management system
• Develop and improve inventory SOPs, workflows, and processes to support accuracy and efficiency
• Coordinate with internal departments, vendors, rental houses, and sub-rental partners to resolve asset-related issues and support operational needs

What Sets You Apart

• You take ownership and follow problems through to resolution
• You bring structure, accuracy, and organization to fast-paced environments
• You are proactive about identifying discrepancies and improving processes
• You communicate clearly and work well across departments and with external partners
• You can balance attention to detail with the bigger operational picture

What You Bring

• 1-5 years of experience in inventory, asset management, warehouse operations, equipment rental OR logistics --> experience within the production industry highly preferred (AV, lighting, staging, entertainment, or similar)
• Experience with inventory or asset-tracking systems; Flex or similar platforms preferred
• Experience managing company-owned and third-party or sub-rental equipment
• Experience with physical inventory counts, audits, and reconciliations
• Strong organizational, analytical, and problem-solving skills

Additional Requirements

• Valid driver's license
• Strong computer and data-entry skills
• Ability to work independently and collaborate effectively across departments
• Strong attention to detail and follow-through

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person