Inventory Accounts Payable Coordinator

Jobtailor; Edina (MN); On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor in Edina, MN is seeking an Accounts Payable Specialist to process invoices, perform three-way matching, and ensure accurate vendor payments. You will file vendor payments, enter freight billing, and resolve discrepancies in the ERP system in collaboration with internal partners.

The ideal candidate is proficient in Word, Excel, Acrobat Pro, and Teams, thrives in a fast-paced environment, and maintains a sharp eye for detail while meeting deadlines and taking ownership of tasks.

Qualifications

• Invoicing and payable processing experience preferred.
• Experience with three-way matching and ERP systems.
• Ability to resolve discrepancies with internal and external partners.
• Proficiency with Microsoft Word, Excel, Acrobat Pro, and Teams.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Download and file PDF invoices from various channels.
• Communicate with partners to resolve missing or inaccurate invoices.
• Perform three-way matching between purchase orders, receipts, and invoices.
• Research discrepancies in the ERP system.
• Coordinate with internal teams to resolve issues promptly.
• Enter freight billing for proper payables allocation.
• Mail vendor payments weekly.
• Match utility remittances to payments.
• File vendor payments.
• Assist with special projects as needed.
• Adapt responsibilities as business needs change.
• Report to Inventory Accounts Payable Manager and collaborate with finance.

Skills

Invoice Processing

Three-Way Matching

Freight Billing Entry

Utility Remittance Matching

Vendor Payment Filing

Microsoft Word

Microsoft Excel

Acrobat Pro

Microsoft Teams

Attention to Detail

Time Management

Ownership & Accountability

Job description

• Download and electronically file PDF invoices received through different channels


• Communicate with external partners to resolve missing or inaccurate invoices


• Perform three-way matching between purchase orders, inventory received, and vendor invoices


• Research discrepancies in EVEREVE’s ERP system


• Communicate with internal partners to resolve discrepancies promptly


• Enter freight billing to ensure proper allocation to payables


• Mail checks to vendors weekly


• Match utility remittances to payments


• File vendor payments


• Assist with special projects as they arise


• Adapt responsibilities as business needs change


• Report to the Inventory Accounts Payable Manager and collaborate with the finance team

Requirements

• Proficient in Microsoft Word, Microsoft Excel, Acrobat Pro, and Microsoft Teams


• Self-motivated and able to work independently with a strong sense of ownership and accountability


• Focus on accuracy and efficiency


• Excellent written and verbal communication abilities


• Self-directed, driven, and ready to take ownership and initiative


• Developed organizational, time management, and communication skills


• Ability to consistently meet deadlines in a fast-paced environment


• Ability to adapt to evolving systems and changing workflows

Core Competencies

Demonstrates proficiency in invoice processing, three-way matching, and ERP system research while maintaining strong communication and organizational skills. Capable of adapting to changing business needs and consistently meeting deadlines in a fast-paced environment.

Highest-signal resume keywords

• Invoice Processing


• Three-Way Matching


• Microsoft Excel


• Communication Skills


• Organizational Skills

Hard Skills

• Invoice Processing


• Three-Way Matching


• Freight Billing Entry


• Utility Remittance Matching


• Vendor Payment Filing

Soft Skills

• Self-Motivated


• Strong Sense of Ownership


• Time Management


• Adaptability
  
• Excellent Communication

Industry Keywords

• Accounts Payable


• ERP System


• Discrepancy Resolution


• Vendor Communication


• Fast-Paced Environment

Tools & Technologies

• Microsoft Word


• Microsoft Excel


• Acrobat Pro


• Microsoft Teams