Accounts Payable / Receivable Specialist

Jobtailor; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor in New York, NY seeks an Accounts Receivable Clerk to manage daily cash postings, billing inquiries, and aging reports. You will coordinate with regional offices, negotiate settlements, and help with audits and month-end closings.

Strong Excel, GAAP knowledge, and excellent communication are essential for success. Ideal candidates have 2+ years in office accounting, solid data-entry speed, and the ability to work under deadlines within a team environment.

Qualifications

• High school diploma or equivalent required.
• Associate degree or higher in accounting/finance preferred.
• Minimum two years’ experience with Microsoft Office Suite.
• Advanced Excel and data entry skills with high accuracy.
• Experience with customer management, cash receipts, and reconciliations.
• Knowledge of GAAP and strong written/oral communication.

Responsibilities

• Post daily cash receipts from multiple sources to customer accounts.
• Liaise with regional accounting departments regarding inquiries and documentation.
• Research unapplied payments, disputes, and account irregularities; take corrective action.
• Assist with audit preparation and documentation.
• Monitor aging reports and contact customers about outstanding balances by phone/email.
• Negotiate payment arrangements and document collection activities.
• Coordinate collection strategies with regional offices in regular meetings.
• Escalate severely delinquent accounts to management or third-party collectors.
• Assist with month-end closing and deadlines.
• Support onboarding of acquisitions by integrating AR processes and documentation.
• Follow financial policies and internal controls; identify process improvements.
• Assist with team training and general administrative duties.

Skills

Advanced Excel

Data entry

GAAP knowledge

Customer management

Communication skills

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Associate degree or higher in accounting/finance

Tools

Microsoft Office Suite

D365 Business Applications

Job description

• Post daily cash receipts from multiple sources and apply them accurately to customer accounts


• Liaise with regional accounting departments nationwide regarding account inquiries and documentation


• Research unapplied payments, billing disputes, account irregularities, and customer setup issues; take corrective action


• Assist with internal and external audit preparation and documentation


• Monitor aging reports and contact customers about outstanding balances via phone and email


• Negotiate payment arrangements and document collection activities


• Coordinate collection strategies with regional offices through regular meetings


• Escalate severely delinquent accounts to management or third-party collections


• Assist with month-end closing and meet deadlines


• Support onboarding of new acquisitions by integrating accounts receivable processes, systems, and documentation


• Follow financial policies and internal controls and identify process-efficiency opportunities


• Assist with team training


• Provide general administrative support, including mail pickup and delivery, call handling, office cleanliness, reception, and front-desk responsibilities

Requirements

• High school diploma or equivalent required


• Associate degree or higher in accounting, business, finance, or similar highly preferred


• Minimum two (2) years’ recent experience with Microsoft Office Suite (Word, Outlook, PowerPoint)


• Advanced Excel and data entry skills with excellent typing speed and accuracy


• Minimum two (2) years’ recent successful office accounting experience preferred


• Experience with customer management, cash receipts, collections, and reconciliations


• Knowledge of Generally Accepted Accounting Procedures (GAAP)


• Excellent written and oral communication and interpersonal skills


• Excellent organizational and prioritization skills; detail-oriented and able to multitask


• Ability to maintain discretion and confidentiality of sensitive information


• Exceptional problem-solving skills


• Ability to work effectively under deadlines and timeframes


• Must be able to work in a high-functioning team environment


• Must be able to work during scheduled and/or agreed-upon times


• Must be able to lift up to 10 pounds


• Experience with D365 business applications is a plus

Core Competencies

Demonstrates expertise in cash receipts processing, collections, and reconciliations while adhering to Generally Accepted Accounting Procedures (GAAP). Proficient in Microsoft Office Suite, particularly Advanced Excel, with strong organizational and problem-solving skills to support efficient accounts receivable operations.

Highest-signal resume keywords

• Cash Receipts Processing


• Collections Management


• Advanced Excel Skills


• Generally Accepted Accounting Procedures (GAAP)


• Customer Management

Hard Skills

• Data Entry Skills


• Office Accounting Experience


• Billing Dispute Resolution


• Aging Report Monitoring


• Payment Arrangement Negotiation

Soft Skills

• Excellent Written Communication


• Interpersonal Skills


• Organizational Skills


• Detail-Oriented


• Problem-Solving Skills

Industry Keywords

• Accounts Receivable


• Financial Policies


• Internal Controls


• Audit Preparation


• Team Training

Tools & Technologies

• Microsoft Office Suite


• D365 Business Applications