Accounts Payable Specialist – Vendor Relations

Jobtailor; Duluth (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor seeks an Accounts Payable professional in Duluth, MN to review and reconcile supplier statements and act as the main AP contact. This role emphasizes accuracy, relationship-building with suppliers, and collaboration with internal teams.

Responsibilities include leading monthly supplier calls, resolving invoice discrepancies with JD Edwards, PeopleSoft and related tools, and producing monthly reports for leadership. On-site four days per week with strong Excel skills preferred.

Qualifications

• Excellent research and resolution skills.
• Excellent analytical, problem-solving, and decision-making skills.
• High degree of accuracy and attention to detail.
• Excellent organizational and follow‑up skills.
• Strong written and verbal communication skills with a customer‑focused approach.
• Exceptional oral and written communication and customer service skills.
• Self‑motivated; able to effectively prioritize tasks and organize schedule.
• Ability to work on multiple assignments with competing priorities.
• Self‑starter, able to work in fast‑paced environment.

Responsibilities

• Review and reconcile supplier monthly statements.
• Serve as the main point of contact for AP issues from major inventory suppliers.
• Build and maintain effective relationships with supplier account representatives and internal business partners.
• Schedule, conduct, and lead monthly conference calls with suppliers to review account status, aged balances, and outstanding issues.
• Maintain current and accurate records of open statement items in the PeopleSoft Statement database.
• Research and resolve invoice discrepancies, issues, and unapplied credits using EDI, JD Edwards, Kofax Total Agility, and PeopleSoft.
• Analyze root causes and communicate with suppliers regarding past‑due invoices, disputes, and billing or process inefficiencies.
• Review and resolve documents promptly within Ricoh KTA workflow software.
• Create, provide, and review monthly reporting with suppliers and leadership.
• Create correction memos when needed.
• Build strong partnerships and collaborate with internal and external departments to resolve issues timely.
• Respond to inquiries and provide excellent customer service to internal customers.
• Perform additional tasks and projects assigned by management.

Education

High school diploma or higher

Tools

JD Edwards

PeopleSoft

Kofax Total Agility

Ricoh KTA

EDI

Job description

• Review and reconcile supplier monthly statements
• Serve as the main point of contact for AP issues from major inventory suppliers
• Build and maintain effective relationships with supplier account representatives and internal business partners
• Schedule, conduct, and lead monthly conference calls with suppliers to review account status, aged balances, and outstanding issues
• Ensure consistent and timely communication with suppliers between conference calls
• Maintain current and accurate records of open statement items in the PeopleSoft Statement database
• Research and resolve invoice discrepancies, issues, and unapplied credits using EDI, JD Edwards, Kofax Total Agility, and PeopleSoft
• Analyze root causes and communicate with suppliers regarding past‑due invoices, disputes, and billing or process inefficiencies
• Review and resolve documents promptly within Ricoh KTA workflow software
• Create, provide, and review monthly reporting with suppliers and leadership
• Create correction memos when needed
• Build strong partnerships and collaborate with internal and external departments to resolve issues timely
• Respond to inquiries and provide excellent customer service to internal customers
• Perform additional tasks and projects assigned by management

Requirements

• Excellent research and resolution skills
• Excellent analytical, problem-solving, and decision-making skills
• High degree of accuracy and attention to detail
• Excellent organizational and follow‑up skills
• Strong written and verbal communication skills with a customer‑focused approach
• Exceptional oral and written communication and customer service skills
• Self‑motivated; able to effectively prioritize tasks and organize schedule
• Ability to work on multiple assignments with competing priorities
• Self‑starter, able to work in fast‑paced environment
• Strong work ethic and self‑motivation skills
• Results driven
• Team player
• Positive attitude
• Conflict management skills
• High School graduate or higher
• 2+ years’ experience with high volume Accounts Payable Inventory 3‑Way Match environment preferred
• Knowledge of basic AP and accounting principles
• JD Edwards and PeopleSoft experience preferred
• Advanced Excel knowledge preferred
• Ability to work on‑site in the office four days per week
• Prolonged sitting (7–8 hours daily) with frequent computer and 10‑key use
• Occasional standing, walking, bending, and lifting of light objects up to 25 pounds
• Continuous close vision required for detailed financial data; adequate hearing for phone and virtual communication

Core Competencies

Demonstrates expertise in Accounts Payable processes, including supplier relationship management and invoice reconciliation, while maintaining high accuracy and attention to detail. Proficient in utilizing tools like JD Edwards and PeopleSoft to analyze and resolve discrepancies effectively.

Highest‑signal resume keywords

• Accounts Payable Experience
• JD Edwards Proficiency
• PeopleSoft Proficiency
• Analytical Problem‑Solving Skills
• Advanced Excel Knowledge

Hard Skills

• Invoice Reconciliation
• Accounts Payable Principles
• Root Cause Analysis
• Financial Reporting
• Data Analysis

Soft Skills

• Excellent Communication Skills
• Organizational Skills
• Customer Service Orientation
• Conflict Management Skills
• Self‑Motivation

Industry Keywords

• Supplier Relationship Management
• 3‑Way Match
• High Volume AP
• Financial Data Accuracy
• Customer‑Focused Approach

Tools & Technologies

• PeopleSoft
• JD Edwards
• Kofax Total Agility
• Ricoh KTA
• EDI