A/P Specialist Coordinator, Vendor Maintenance

Jobtailor; Birmingham (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor in Birmingham, AL is seeking an Accounts Payable Clerk to provide accounts payable and general accounting support for internal and external customers.

You will manage the payables process across multiple ERP systems, review invoices, process vouchers, and ensure accurate vendor setup. Strong communication and time management are essential for success in this role.

Qualifications

• High school diploma or GED with up to 3 years of related experience.
• Strong attention to organization, detail and accuracy.
• Ability to communicate effectively in writing and verbally.
• Experience with vendor setup and payments preferred.

Responsibilities

• Provide Accounts Payable and general accounting support to internal and external customers.
• Manage the payables process and support Motion Finance team members, Motion branches, and corporate departments.
• Review and verify vendor invoices and payment requests for accuracy.
• Process vouchers for payment using multiple accounting systems.
• Verify the validity of new vendors submitted for setup.
• Maintain vendor master records in multiple ERP systems.
• Review and validate vendor banking information for ACH/wire setup.
• Monitor vendor payments to ensure compliance with payment policies.
• Assist external customers with electronic invoice submission and electronic payment setup.
• Resolve vendor account discrepancies and communicate with appropriate departments.
• Perform other duties as assigned.

Skills

Accounts Payable Principles

Vendor Management

Attention to Detail

Customer Service Skills

Time Management

Education

High School Diploma or GED

Tools

ERP Systems

Accounting Software

Job description

• Provide Accounts Payable and general accounting support to internal and external customers


• Manage the payables process and provide related support to Motion Finance team members, Motion branches, and corporate departments


• Review and verify vendor invoices and payment requests for accuracy


• Process vouchers for payment using multiple accounting systems


• Verify the validity of new vendors submitted for setup


• Maintain vendor master records in multiple ERP systems


• Review and validate vendor banking information for ACH/wire setup


• Monitor accounts to ensure vendor payments comply with Motion Industries payment policies


• Assist external customers with electronic invoice submission and electronic payment setup


• Resolve vendor account discrepancies and communicate with appropriate departments


• Perform other duties as assigned

Requirements

• High school diploma or GED and zero (0) to three (3) years of related experience, or an equivalent combination


• Exemplary work ethic and decision making ability


• Strong attention to organization, detail and accuracy


• Ability to communicate effectively both verbally and in writing


• Strong customer service skills in dealing with vendors and internal customers


• Ability to multitask and manage time well


• Basic knowledge of accounts payable principles and general sales & use tax concepts


• Ability to learn various software packages and process workflows

Core Competencies

Demonstrates proficiency in Accounts Payable processes, vendor management, and general accounting support while ensuring compliance with company policies. Strong organizational skills and attention to detail are essential for managing multiple tasks and maintaining accurate records.

Highest-signal resume keywords

• Accounts Payable Principles


• Vendor Management


• Attention to Detail


• Customer Service Skills


• Time Management

ATS Optimization Keywords

Hard Skills

• General Accounting Support


• Invoice Verification


• Payment Processing


• Vendor Record Maintenance


• ACH/Wire Setup


• Sales & Use Tax Concepts

Soft Skills

• Effective Communication


• Strong Work Ethic


• Decision Making


• Multitasking

Industry Keywords

• Vendor Payments


• Payment Policies


• Electronic Invoice Submission

Tools & Technologies

• ERP Systems


• Accounting Software