Internship - MCEB

City of Indianapolis and Marion County; Indiana (PA); On-site; USD 19,000 - 25,000; Part time

Job summary

City of Indianapolis and Marion County is offering an intern position across multiple departments to support the preparation and execution of elections in Marion County. Interns will work full-time, seasonal, and temporary staff in various tasks, with a focus on public service and accuracy.

Ideal candidates are college juniors, seniors, or graduate students, available for 37.5 hours weekly, and registered to vote in Marion County.

Qualifications

• Open to current college juniors, seniors, and graduate students.
• Proficient with Microsoft Office and able to learn and use databases and cloud-based tools.
• Strong communication and confidentiality skills required.

Responsibilities

• Monitor and accept campaign finance reports.
• Assist with ballots creation and testing of election equipment.
• Recruit, assign, and engage poll workers for Vote Centers.
• Assist with website and social-media content and other communication strategies.
• Assist staff with poll-worker training sessions before Election Day.
• Review, process, and approve applications for voters requesting a vote-by-mail absentee ballot.
• Aid inventory monitoring and supply kit assembly for Vote Centers.
• Establish leadership for In-Person Early Voting at multiple locations.
• Respond to voter questions by email and phone, referring complex issues as needed.
• Assist in Election Day operations at the Election Service Center.

Skills

Customer service

Multitasking

Verbal communication

Written communication

Education

College junior or senior

Graduate student

Tools

Microsoft Office

Databases

Cloud-based programs

Job description

Agency Summary

The Election Board oversees federal, state, county, city, and school district elections in Marion County. The board’s administrative duties include accepting campaign finance and candidate filing forms, handling election ballots, maintaining voting machines, training election officials, and counting and certifying votes.

Job Summary

Interns will work in all departments within the agency to support full-time, seasonal, and temporary staff in the preparation and execution of elections in Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Monitor and accept campaign finance reports.
• Support Election Board staff and vendors in the creation of ballots and testing of election equipment.
• Recruit, assign, and engage with poll workers to staff each of the Vote Centers in Marion County.
• Assist with website and social-media content and other communication strategies.
• Assist staff with poll-worker training sessions before Election Day.
• Review, process, and approve applications for voters requesting a vote-by-mail absentee ballot.
• Aid the Service Center Supervisor by monitoring inventory and assembling supply kits for Vote Centers.
• Establish an active leadership role for In-Person Early Voting at the City-County Building and other satellite locations throughout the county.
• Respond to voter questions by email and phone and refer more complex issues to staff.
• Assist in Election Day operations at the Election Service Center. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities management may deem necessary.

Position is open to current college juniors, seniors, and graduate students.

Ideal candidate will be available for 37.5 hours each week, but accommodations will be granted to fill the position.

Applicants must be registered to vote in Marion County, Indiana.

The position is open to all academic majors, but applicants must have an interest in elections, campaigns, politics, and/or government, in general.

Applicants must be proficient in the standard Microsoft Office suite, and familiar with databases, cloud-based programs, and be willing to learn and follow detailed legal processes.

A high-level of confidentiality and professionalism is required.

Interns will interact with members of the public and Election Board stakeholders. A strong customer-service background is preferred.

Ability to multitask. Excellent verbal and written communication skills are essential.