Seasonal Election Clerk

City of Indianapolis; Indianapolis (IN); On-site; USD 19,000 - 25,000; Part time

Job summary

The City of Indianapolis is seeking a temporary Election Clerk to support the Election Board. Under supervision, you will perform general clerical tasks, greet visitors, process documents, and assist with absentee voting and poll worker coordination.

The role focuses on accurate data handling and orderly office operations in Marion County. Ideal candidates are registered voters in Marion County with strong customer service and organizational skills, plus proficiency in Microsoft Office.

Qualifications

• Must be customer service oriented with strong organization and communication skills.
• Proficiency in Microsoft Office products is required.
• Bachelor's degree preferred; three references requested.

Responsibilities

• Greet visitors and answer telephone calls, provide information, and route to staff.
• Accept and file campaign finance and candidate documents and distribute to staff.
• Process absentee voting documents and ballots.
• Maintain public records and update election-related forms.
• Operate general office equipment and enter/retrieve data.
• Assist with recruitment and organization of poll workers.
• Perform other related duties as required.

Skills

Customer service

Organization

Communication

Microsoft Office

Education

Bachelor's degree preferred

Tools

SVRS

Job description

Overview

Agency Summary

The Election Board oversees federal, state, county, city, and school district elections in Marion County. The board’s administrative duties include accepting campaign finance and candidate filing forms, handling election ballots, maintaining voting machines, training election officials, and counting and certifying votes.

Job Summary

Under direct supervision performs a variety of general clerical/office support functions to facilitate and streamline administrative processes in the Election Board. Answers telephones; greets visitors; receives, processes, and distributes mail/documents; prepares and processes scheduling and implementation of the Marion County Election system. Performs general data processing/typing activities; and provides direct administrative support to the Election Board Director and his/her staff. This position may not exceed the employment term of twelve (12) weeks per hiring period.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Greets visitors and answers telephone calls; reviews voicemail; provides and receives standard/detailed information concerning the work unit; transfers telephone calls and/or takes messages; and provides visitors with directions to appropriate staff member/department.
• Accepts and file-marks candidate and campaign finance documents, distributes the filed document to the appropriate staff member/department.
• Accepts absentee voting documents, distributes the documents to the appropriate staff member/department.
• Maintains and updates public records, including, but not limited to oaths of office and printed election results.
• Gains a working knowledge and use of the State-wide Voter Registration System (SVRS).
• Replenishes stock and distributes election forms upon request.
• Monitors certain office supply stock, including, but not limited to: cab time sheets, campaign finance fine receipts, cashier payment slips and copy paper.
• Gains a working knowledge of the function of election forms.
• Sorts mail in a timely and accurate manner, noting time-sensitive deliveries; accepts and tracks deliveries.
• Prepares and implements processes for the elections in Marion County.
• Monitors and maintains facsimile documents.
• Operates a variety of general office equipment including a computer terminal/data processor (to enter and/or retrieve data); a typewriter; a copier, telephone, Dymo LabelWriter and a fax machine.
• Processes in-person voters.
• Mails absentee applications and correspondence.
• Processes absentee ballot applications and ballots.
• Prepares voted absentee ballots for Election Day.
• Assists with implementation and operation of satellite voting sites.
• Assists with the recruitment and organization of poll workers.
• Performs other related duties of a comparable level/type as required.

Qualifications

• Must be a registered voter and reside in Marion County.
• Bachelor's degree preferred. Three (3) years of work relevant experience or college-level study required.
• Three (3) references required.
• Must be customer service oriented and have strong organization and communication skills.
• Proficiency in Microsoft Office Products required.
• Should demonstrate an interest in the electoral process within Marion County.

Working Conditions

Work is conducted in a standard office environment. Some work, including, but not limited to Election Day, is required in the Election Service Center (ESC). Working conditions in the ESC include 37,000 sq. ft. warehouse. Dress is commensurate with working conditions. No shorts allowed for safety reasons; closed toe shoes are required at all times and steel toed shoes/boots are recommended. Must have reliable transportation and be able to drive between office, Election Service Center, polling locations and satellite voting locations.

• This position is not eligible for benefits.