International Sales & Operations Administrator

tarte cosmetics; New York (NY); On-site; USD 66,000 - 67,000; Full time

Benefits offered by this job

Medical, dental, vision, 401K plan

Paid vacation, holidays

Summer Fridays, birthdays off

Makeup gratis

Employee discount on tarte.com

Team give back initiatives

Friendly, creative & collaborative env

Job summary

tarte cosmetics is seeking an International Sales & Operations Administrator to support the global sales team from its New York office. You will coordinate daily operations, manage product sampling, and improve administrative processes across markets, collaborating with sales, marketing, supply chain, and regional partners.

The role emphasizes organized tracking, timely delivery of samples, and streamlined workflows to enable growth.

Qualifications

• 1–3 years of experience in sales administration, operations coordination, or a similar support role.
• Beauty or consumer goods experience preferred.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities.
• Proficiency in Excel and Microsoft Office; experience maintaining operational trackers and reporting.
• Clear communication skills and confidence working across teams, markets, and time zones.

Responsibilities

• Operations Coordination: act as central point for international sales requests, track priorities, deadlines and follow-ups.
• Sampling & Product Support: coordinate sample requests for retailer meetings, launches, training, events, and regional teams; manage sampling process from request to delivery.
• Process Management & Streamlining: develop and maintain standardized forms, trackers, checklists, and procedures; identify workflow improvements and faster turnaround times.
• Maintain accurate records and ensure visibility into open requests, delays, and resolutions.

Skills

Sales coordination

Organizational skills

Excel

Microsoft Office

Communication

Job description

International Sales & Operations Administrator

Role Overview

Support the International Sales team by coordinating daily operations, managing product sampling, and improving administrative processes across international markets. This role will work closely with sales, marketing, supply chain, and regional partners to keep requests organized, timelines on track, and execution consistent.

Key Responsibilities

Operations Coordination

• Serve as a central point of coordination for international sales requests, tracking priorities, deadlines, and follow-up actions.

• Coordinate with internal teams and regional partners on product availability, shipment status, launch requirements, and operational issues.

• Maintain team calendars, contact lists, and trackers for launches, retailer requests, and key deliverables.

• Support purchase orders, invoice reconciliation, vendor setup, and related documentation.

Sampling & Product Support

• Coordinate sample requests for retailer meetings, product launches, training, events, and regional teams.

• Manage the sampling process from request through delivery, including approvals, inventory availability, shipment coordination, and tracking.

• Maintain accurate records of sample inventory, allocations, usage, and outstanding requests.

• Partner with KAM, Marketing and Supply Chain to ensure samples and supporting materials arrive ahead of key deadlines.

Process Management & Streamlining

• Develop and maintain standardized request forms, trackers, checklists, and operating procedures.

• Identify opportunities to simplify workflows, reduce duplicate work, and improve turnaround times.

• Establish clear ownership, timelines, and status updates for recurring activities.

• Improve visibility into open requests, flag delays, and follow through to resolution.

• Keep shared files and records organized, accurate, and accessible.

Qualifications

• 1–3 years of experience in sales administration, operations coordination, or a similar support role; beauty or consumer goods experience preferred.

• Strong organizational skills and attention to detail, with the ability to manage competing priorities.

• Proficiency in Excel and Microsoft Office; experience maintaining operational trackers and reporting.

• Clear communication skills and confidence working across teams, markets, and time zones.

• A proactive approach to problem-solving and improving how work gets done.

Success in This Role

Timely sample delivery, accurate operational tracking, fewer outstanding requests, and simpler, more consistent processes that allow the International Sales team to focus on business growth.

Our Perks

• Salary range: $66,350-66,500 (Compensation will depend on a variety of factors, including but not limited to skill level, relevant work experience & education)

• Medical, dental, vision, 401K plan & access to health & wellness programs

• Paid vacation, holidays, summer Fridays, birthdays off, volunteer time & more

• Makeup gratis, employee discount on tarte.com, team give back initiatives

• Friendly, fun, creative & collaborative work environment

Tarte is an equal opportunity employer.