Logistics Coordinator

tarte cosmetics; New York (NY); On-site; USD 66,000 - 67,000; Full time

Benefits offered by this job

Medical, dental, vision

401K plan

Paid vacation

Birthdays off

Volunteer time

Makeup gratis

Employee discount tarte.com

Friendly, creative & collaborative环境

Job summary

The Global Logistics Coordinator at tarte cosmetics will support international transportation, coordinating shipments and ensuring compliance with CBP, EAR, USMCA, FDA and CFR guidelines. You will manage documentation, track shipments, and liaise with carriers and partners to ensure timely delivery.

Responsibilities include issuing RFQs, reviewing rates, maintaining ERP data, generating reports, and driving process improvements across inbound and outbound logistics while upholding safety and

Qualifications

• 1–3 years of related work experience.
• Bachelor's degree in logistics, operations management, or business administration.
• Working knowledge of global logistics, imports/exports, international & domestic freight shipments, US Customs, FDA, Hazardous goods, Duty & VAT, Incoterms, & HTS Classification
• Organized, analytical, attention to detail, and creative problem-solving skills required.
• Ability to prioritize tasks and projects in a high-pressure environment.
• The ability to work independently and cross-functional.
• Excellent written and verbal communication skills
• Proficient in MS Office, Excel, and the ability to create Pivot tables, VLOOKUPs, and If Statements.
• Experience working in an ERP (Navision preferable), TMS, and WMS systems.
• Experience in Ecommerce, retail, or consumer goods supply chain is a plus.

Responsibilities

• Coordinate safe, efficient, and cost-effective freight shipments.
• Issue RFQs to forwarders and carriers; review quotes and provide recommendations.
• Review freight invoices and submit for review and approval.
• Generate, maintain, and distribute logistics documentation and packing lists.
• Track inbound/outbound shipments to ensure timely deliveries.
• Update ERP with shipment data and perform daily reconciliations.
• Generate weekly inbound shipment reports.
• Interface with retailers, subsidiaries, distributors, 3PL, brokers, and carriers for compliance.
• Communicate and troubleshoot shipment issues with suppliers and carriers.
• Work with Customs brokers and carriers to ensure compliant flows of shipments.
• Comply with packing and handling guidelines for shipments.
• Assist cross-functional teams with logistics and customs inquiries.
• Participate in continuous process improvements and maintain records.

Skills

Organized

Analytical

Attention to detail

Creative problem solving

Communication skills

Time management

Independent worker

Education

Bachelor's degree in logistics

Bachelor's degree in business administration

Tools

MS Office

Excel

Pivot tables

VLOOKUPs

IF statements

Navision ERP

TMS

WMS

Job description

Logistics Coordinator

The Global Logistics Coordinator will be responsible for supporting the global transportation for Tarte Inc. The position is responsible for planning and coordinating the timely, cost-effective, and safe transport of all shipments while complying with government laws and regulations, including but not limited to: Customs and Border Protections (CBP), Export Administration Regulations (EAR), United States-Mexico-Canada Agreement (USMCA), U.S. Food and Drug Administration (FDA), Hazardous Goods, and the Code of Federal Regulations (CFR 19). The successful candidate will provide guidance and information to all personnel on inquiries regarding worldwide shipping options, Duty & VAT rates, and transit times.

Responsibilities:

• Accountable for determining the most safe, efficient, and cost-effective methods of coordinating freight shipments via ocean/truck/air/courier.
• Issue RFQs to multiple Forwarders and Carriers, organize and review all proposed rates and provide recommendations to the Logistics Team Lead.
• Review / compare freight invoices against quotes and submit to the Logistics Team Lead for review and final approval.
• Generate, maintain, and distribute all logistics documentation (inclusive of carrier shipping labels FedEx, UPS, DHL), including shipping documents, commercial invoice, customs forms, Shippers Letters of Instructions (SLI) and packing list.
• Track and follow up on all inbound/outbound domestic and international shipments to ensure timely deliveries to destination.
• Systematically post shipment receipts, update shipment details in our ERP, and perform daily reconciliations on posted vs. In-transit shipment reports
• Generate, maintain, and administer weekly Inbound shipment reports.
• Interface with international and domestic retail partners, foreign subsidiaries, distributors, 3PL, suppliers, brokers, and carriers to ensure compliance with all applicable import and export regulations.
• Communicate and trouble shoot all shipment related issues with suppliers, carriers, and internal teams.
• Work closely and build a relationship with the designated Customs brokers and carriers to coordinate timely and compliant flows of shipments.
• Comply with the packing and handling guidelines for all shipments in conjunction with product safety and security requirements.
• Assist cross-functional teams with logistics and customs related inquiries.
• Participate in continuous process improvements related to inbound / outbound shipments and manage recordkeeping of internal documentation and procedures. Conduct periodic process reviews, identify gaps, and implement necessary corrective actions.

Requirements:

• 1-3 years related work experience.
• Bachelor's degree in logistics, operations management, and/or business administration
• Working knowledge and understanding of global logistics, imports/exports, international & domestic freight shipments, US Customs, FDA, Hazardous goods, Duty & VAT, Incoterms, & HTS Classification
• Organized, analytical, attention to detail, and creative problem-solving skills required.
• Ability to prioritize tasks and projects in a high-pressure environment.
• The ability to work independently and cross-functionally.
• Excellent written and verbal communication skills
• Proficient in MS Office, Excel, and the ability to create Pivot tables, VLOOKUPs, and If Statements.
• Experience working in an ERP (Navision preferable), TMS, and WMS systems.
• Experience in Ecommerce, retail, or consumer goods supply chain is a plus.

Our Perks

• Salary range: $66,350-65,500 (Compensation will depend on a variety of factors, including but not limited to skill level, relevant work experience & education)
• Medical, dental, vision, 401K plan & access to health & wellness programs
• Paid vacation, holidays, summer Fridays, birthdays off, volunteer time & more
• Makeup gratis, employee discount on tarte.com, team give back initiatives
• Friendly, fun, creative & collaborative work environment

Tarte is an equal opportunity employer.