Intermediate Administrative Events & Sales Coordinator

Blue Shield of California; California (MO); On-site; USD 68,512,180 - 95,905,756; Full time

Job summary

Blue Shield of California is seeking an organized Duals Administrative Support - Sales Coordination, Intermediate to plan, organize, and execute community-based events for dual populations in California. The role emphasizes calendar management, reporting, and cross-team coordination in a fast-paced, mission-driven environment.

The position requires strong Excel skills, a minimum of 3 years' experience, and the ability to manage multiple events and deadlines while collaborating with field teams

Qualifications

• Requires a minimum of 3 years of experience.
• Requires vocational or technical education in addition to prior work experience.
• Requires basic job knowledge of systems and procedures obtained through prior work experience or education.
• Requires experience supporting sales or/and events in a fast paced environment.
• Requires strong proficiency in Microsoft Excel.
• Requires experience managing multiple projects, i.e. event coordination or sales activities, and deadlines simultaneously.

Responsibilities

• Manage and maintain the outreach event calendar across multiple communities and field team members
• Coordinate logistics for community events, ensuring alignment with outreach goals and timelines
• Collaborate with the outreach team to track upcoming events, deadlines, and deliverables
• Ensure all event details are accurately documented and communicated to internal stakeholders and develop and maintain Excel-based trackers, dashboards, and reports, including generating regular reports, related to event activity to support leadership updates and team planning
• Create and maintain standardized documents, templates, and resources for field teams
• Develop tools to improve organization and efficiency for team members in the field and continuously identify opportunities to improve workflows and team effectiveness
• Ensure all outreach materials and documentation are current, accessible, and easy to use, assist in developing training materials and processing documentation
• Design and maintain job aids and quick-reference guides to support field team success
• Assist in scheduling and coordination of phone coverage during high-volume/peak periods
• Support staffing plans to ensure adequate coverage and responsiveness and help monitor workload and adjust scheduling needs based on demand

Skills

Microsoft Excel

Event coordination

Project management

Sales support

Education

Vocational or technical education

Job description

Blue Shield of California is seeking an organized Duals Administrative Support - Sales Coordination, Intermediate to plan, organize, and execute community-based events for dual populations in California. The role emphasizes calendar management, reporting, and cross-team coordination in a fast-paced, mission-driven environment.

The position requires strong Excel skills, a minimum of 3 years' experience, and the ability to manage multiple events and deadlines while collaborating with field teams