Intermediate Administrative Assistant

Enbridge; Fort Atkinson (WI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Flexible benefits program

Maternity & parental leave 20 weeks

Job summary

Enbridge is seeking an Intermediate Administrative Assistant to join our Fort Atkinson, Wisconsin team. You will support the Area Manager and multiple departments by handling administrative duties, budgeting, and timekeeping using systems like Workday, Oracle and SharePoint.

You will coordinate travel, meetings and onboarding/offboarding activities while maintaining high confidentiality and accuracy in a fast-paced office environment.

Qualifications

• Requires high school diploma; additional certifications or coursework are a plus.
• At least one year of responsible secretarial or administrative support experience.
• Strong organizational, multitasking and detail orientation to manage priorities.
• Professional communication skills with internal stakeholders.
• Proficiency with Microsoft Office, Visio; experience with Oracle, SharePoint and Workday preferred.

Responsibilities

• Manage invoice coding, purchase orders, budgeting, work orders, expenses and travel arrangements.
• Prepare correspondence, presentations, meeting minutes, reports and filing.
• Coordinate team-building events and large on-site or off-site meetings.
• Support recruitment, onboarding and offboarding; liaise with HR, management and contractors.
• Enter and resolve time coding in Workday; support systems like ELink, SharePoint, Oracle, MarkView.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Visio

SharePoint

Workday

Oracle Financial Applications

Time management

Education

High school diploma

Continuing education courses

University degree (asset)

Tools

Microsoft Office

Visio

SharePoint

Workday

Oracle Financial Applications

Job description

Posting Information

Posting End Date: September 23, 2026

Employee Type: Regular-Full time

Union/Non: This is a non-union position

About the Role

At Enbridge, we are committed to delivering safe, reliable energy while driving financial excellence and innovation. We are seeking an Intermediate Administrative Assistant to join our team in Fort Atkinson, Wisconsin!

In this role, you will provide comprehensive administrative and operational support to the Area Manager, Supervisors, Pipeline Services, and Technical Services teams. Working independently and managing competing priorities, you will coordinate essential business activities, support employees and leaders, and help keep the department operating efficiently.

Bring your organizational expertise, initiative, and collaborative approach to a role where your contributions will make a meaningful difference every day!

Note: Internal job title is Administrative Assistant II

This position is not eligible for relocation / not eligible for international relocation.

This position is not eligible for employment-based sponsorship now or in the future. Applicants must be legally authorized to work in the country where the position is located without requiring sponsorship from Enbridge now or in the future.

What You Will Do

• Manage invoice coding, purchase orders, operating budget administration, work orders, expenses, travel arrangements, departmental calendars, office equipment, and supply orders.
• Prepare correspondence, presentations, meeting minutes, action-item records, reports, courier packages, filing, catering, and other administrative materials.
• Coordinate team-building activities, meetings, and large on-site or off-site departmental events.
• Support recruitment, onboarding, and offboarding activities while serving as a liaison among Human Resources, management, supervisors, employees, and contractors.
• Enter and resolve employee time coding in Workday, complete ServiceNow requests, and provide application support across systems such as ELink, SharePoint, Oracle, MarkView, and Workday.
• Administer security access through Genetec, train and orient new personnel, collaborate with regional administrative teams, and provide support during emergency response situations.

Who You Are

• Hold a high school diploma, preferably supplemented by continuing education courses; a related certification or university degree is considered an asset.
• At least one year of responsible secretarial or administrative support experience.
• Demonstrate strong organizational and multitasking skills, with the ability to work independently, manage competing priorities, and maintain close attention to detail.
• Ability to communicate with professionalism, tact, and diplomacy and possess exceptional interpersonal, written, and verbal communication skills.
• Highly proficient in Microsoft Office and Visio; experience using Oracle Financial Applications, SharePoint, and Workday is preferred.
• Skilled with a positive, adaptable attitude, sound judgment, and a commitment to continuous learning and taking on increasingly complex responsibilities.

Working Conditions

• Office environment.
• Limited travel.
• Routine handling of sensitive or company-confidential information and documents is required.
• A high volume of work must be proactively planned and frequently re-prioritized.
• Effective and timely communication is required when managing shifting priorities and departmental needs.

Physical Requirements

• Grasping, kneeling, light to moderate lifting of objects weighing up to 20 pounds, reaching above the shoulder, repetitive motion, typing, sitting, standing, meeting visual requirements such as viewing screens, detecting color coding and reading fine print, meeting hearing requirements, and sitting at a computer for extended periods.

Mental Requirements

• Understand, remember, and apply oral or written instructions and other information; understand complex problems and collaborate to explore alternative solutions; organize thoughts and ideas using understandable terminology; organize and prioritize short-term work schedules; make decisions that have a moderate impact on the immediate work unit and monitor impacts outside the area; understand and follow basic instructions and guidelines; complete routine forms; compose letters, outlines, memoranda, and basic reports; and communicate with individuals by telephone.

Salary

Ranges from $42,200 - $60,000 USD for U.S. locations based on the candidate's experience, skills, and internal equity.

Benefits

• A flexible benefits program that allows each employee to select the level of coverage needed for their family in the areas of health, dental, insurance, and disability.
• A paid maternity and parental leave benefit that offers up to 20 weeks of paid leave for birth-giving parents.