Hybrid Administrative Assistant II - Organized Support

Oil Authority; Northern (KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Flexible benefits program

Maternity and parental leave

Retirement savings plan with company\u

Job summary

Enbridge in Wisconsin is seeking an Intermediate Administrative Assistant to join our team in Fort Atkinson. You will provide administrative and operational support to the Area Manager, Supervisors, Pipeline Services, and Technical Services teams.

Working independently to coordinate budgets, travel, and HR-related tasks, you will manage time and documents, support onboarding/offboarding, and ensure efficient department operation.

Qualifications

• High school diploma; related certification or degree is an asset.
• At least one year of responsible secretarial or administrative support experience.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office; experience with Oracle, SharePoint, and Workday preferred.

Responsibilities

• Manage invoice coding, purchase orders, operating budget administration, work orders, expenses, travel arrangements, departmental calendars, office equipment, and supply orders.
• Prepare correspondence, presentations, meeting minutes, action-item records, reports, courier packages, filing, catering, and other administrative materials.
• Coordinate team-building activities, meetings, and large on-site or off-site departmental events.
• Support recruitment, onboarding, and offboarding activities while serving as a liaison among Human Resources, management, supervisors, employees, and contractors.
• Enter and resolve employee time coding in Workday, complete ServiceNow requests, and provide application support across systems such as ELink, SharePoint, Oracle, MarkView, and Workday.
• Administer security access through Genetec, train and orient new personnel, collaborate with regional administrative teams, and provide support during emergency response situations.

Skills

Microsoft Office

Organizational skills

Multitasking

Written communication

Verbal communication

Education

High school diploma

Related certification or university degree

Tools

Oracle Financial Applications

SharePoint

Workday

ELink

MarkView

Genetec

Job description

Enbridge in Wisconsin is seeking an Intermediate Administrative Assistant to join our team in Fort Atkinson. You will provide administrative and operational support to the Area Manager, Supervisors, Pipeline Services, and Technical Services teams.

Working independently to coordinate budgets, travel, and HR-related tasks, you will manage time and documents, support onboarding/offboarding, and ensure efficient department operation.