Interim AP/Payroll Coordinator

Community Care Center; La Mesa, Northern (CA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Community Care Center in La Mesa, CA is seeking an Interim AP/Payroll Coordinator to ensure accurate and timely payroll processing for all employees. You will maintain payroll records, verify timesheets, and collaborate with HR and Finance to resolve discrepancies while ensuring compliance with federal, state, and local regulations.

The role requires detail-oriented work, strong Excel skills, and experience with payroll software; CPP/FPC certifications are a plus.

Qualifications

• High school diploma or equivalent; associate/bachelor preferred.
• At least 2 years of payroll processing experience.
• Strong understanding of US payroll regulations and compliance.
• Proficiency with payroll software and Microsoft Excel.

Responsibilities

• Process and verify payroll data for all employees on schedule.
• Maintain and update payroll records, withholdings, and benefits deductions.
• Collaborate with HR and Finance to resolve payroll discrepancies.
• Prepare and submit payroll reports to management and agencies.
• Assist with audits and implement payroll process improvements.

Skills

Attention to detail

Organizational skills

Analytical skills

Communication skills

Education

High School Diploma or Equivalent

Assoc./Bachelors in Accounting or related

Tools

ADP/Paychex/Workday payroll software

Microsoft Excel

Job description

Located in the heart of La Mesa, Community Care Center is a trusted 5-star rated facility dedicated to delivering exceptional, patient-centered care. With 115 beds and a strong focus on rehabilitation, we offer personalized therapy programs that help patients regain their independence in a warm, supportive environment.

For healthcare professionals, we provide hands-on training, a collaborative team culture, and opportunities to grow your career while making a real difference in the lives of high-acuity patients. Join a facility where compassion and excellence go hand in hand.

About the Role:

The Interim AP/Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of employee payroll within the organization. This position is responsible for managing payroll data, verifying timesheets, and coordinating with various departments to resolve discrepancies and ensure compliance with federal, state, and local regulations. The Payroll Coordinator will oversee the maintenance of payroll records, prepare reports, and assist with audits to guarantee data integrity and confidentiality. This role requires a detail-oriented professional who can handle sensitive information with discretion and communicate effectively with employees and management. Ultimately, the Payroll Coordinator ensures that all employees are compensated correctly and on schedule, contributing to overall employee satisfaction and organizational efficiency.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• At least 2 years of experience in payroll processing or a related administrative role.
• Strong understanding of payroll regulations, tax laws, and compliance requirements in the United States.
• Proficiency with payroll software and Microsoft Office Suite, especially Excel.
• Excellent attention to detail and organizational skills.

Preferred Qualifications:

• Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience with popular payroll systems such as ADP, Paychex, or Workday.
• Knowledge of benefits administration and timekeeping systems.
• Strong analytical and problem-solving skills.
• Effective communication skills to interact with employees at all levels.

Responsibilities:

• Process and verify payroll data for all employees on a regular schedule, ensuring accuracy and compliance with company policies and legal requirements.
• Maintain and update payroll records, including employee information, tax withholdings, benefits deductions, and leave balances.
• Collaborate with Human Resources and Finance departments to resolve payroll discrepancies and answer employee inquiries related to payroll.
• Prepare and submit payroll reports to management and regulatory agencies, ensuring timely and accurate filings.
• Assist with payroll audits and implement improvements to payroll processes to enhance efficiency and accuracy.

Skills:

The Payroll Coordinator uses their expertise in payroll software daily to input, verify, and process employee compensation accurately. Attention to detail is critical when reviewing timesheets, deductions, and tax withholdings to prevent errors and ensure compliance with legal standards. Communication skills are essential for addressing employee questions and collaborating with HR and finance teams to resolve issues efficiently. Analytical skills help in preparing reports and identifying discrepancies or trends that may require corrective action. Additionally, proficiency in Microsoft Excel supports data analysis and reporting tasks, enabling the Payroll Coordinator to maintain organized and accurate payroll records.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.