Payroll and Administrative Coordinator

Ledgent; Boston (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading financial services firm in Boston is seeking a Payroll and Administrative Coordinator to support daily operations in the Finance and Human Resources departments. Responsibilities include processing biweekly payroll, managing payroll inquiries, and maintaining personnel files. The ideal candidate should have an Associate's degree or equivalent experience in accounting, strong communication skills, and deep knowledge of Paylocity. The position offers a chance to ensure accuracy and compliance while supporting employees and managers.

Qualifications

• Exceptional attention to detail, particularly when working with payroll, HRIS, and financial data.
• High level of ownership, accountability, and ability to manage multiple priorities and deadlines.
• Successful completion of a background check, including a credit check.

Responsibilities

• Process all aspects of biweekly payroll, including pay rate and deduction changes.
• Serve as the primary point of contact for payroll inquiries from employees and managers.
• Prepare payroll journal entries and other general ledger entries.

Skills

Deep knowledge of Paylocity

Strong commitment to confidentiality

Excellent communication skills

Strong computer skills, including proficiency with Google Workspace

Education

Associate's degree or equivalent experience in accounting, payroll, or human resources

Tools

Sage Intacct

Bill.com

Job description

The Payroll and Administrative Coordinator supports the daily operations of the Finance and Human Resources departments, with a primary focus on payroll administration. Working closely with team members across both functions, this role is responsible for managing biweekly payroll and supporting key financial and HR processes, including payroll journal entries, employee record management, and recruiting coordination. This position plays a critical role in ensuring accuracy, compliance, and responsive support for employees and managers.

Responsibilities:

• Process all aspects of biweekly payroll, including pay rate and deduction changes, documentation, and reconciliation of payroll‑related general ledger accounts
• Monitor and analyze payroll data for trends; conduct and document periodic anti‑fraud procedures
• Serve as the primary point of contact for payroll inquiries from employees and managers, resolving issues and escalating as needed
• Prepare payroll journal entries and other general ledger entries
• Audit benefit enrollments and payroll deductions quarterly to ensure accuracy
• Maintain and organize personnel files and HR records, both electronic and physical
• Provide general Finance and Human Resources support, including:
• Processing and recording remote check deposits
• Supporting recruiting and onboarding processes as needed, including I‑9 verification
• Serving as backup support for Accounts Payable
• Perform additional duties as assigned

Qualifications:

• Deep knowledge of Paylocity, including payroll, time and labor, and related interfaces
• Associate's degree or equivalent experience in accounting, payroll, or human resources
• Strong commitment to confidentiality and professionalism
• High level of ownership, accountability, and ability to manage multiple priorities and deadlines
• Excellent communication skills, with the ability to interact effectively across all levels of an organization
• Exceptional attention to detail, particularly when working with payroll, HRIS, and financial data
• Strong computer skills, including proficiency with Google Workspace
• Successful completion of a background check, including a credit check
• Experience with Sage Intacct or Bill.com is a plus
• Previous nonprofit and/or museum experience is preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.