Interim AP/Payroll Coordinator

Jacob Health Care Ctr Llc; San Diego (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Jacob Health Care Ctr Llc is seeking an Interim AP/Payroll Coordinator in San Diego to ensure accurate, on-time payroll processing. You will verify timesheets, maintain payroll records, and liaise with HR and Finance to resolve discrepancies while complying with federal, state, and local regulations.

The role emphasizes data integrity, confidentiality, and clear communication with employees and management, supporting efficient operations and employee satisfaction.

Qualifications

• Minimum of a high school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• At least 2 years of experience in payroll processing or a related administrative role.
• Strong understanding of payroll regulations, tax laws, and compliance in the United States.

Responsibilities

• Process and verify payroll data for all employees on a regular schedule, ensuring accuracy and compliance with company policies and legal requirements.
• Maintain and update payroll records, including employee information, tax withholdings, benefits deductions, and leave balances.
• Collaborate with Human Resources and Finance to resolve payroll discrepancies and answer employee inquiries.
• Prepare and submit payroll reports to management and regulatory agencies, ensuring timely and accurate filings.
• Assist with payroll audits and implement improvements to payroll processes to enhance efficiency and accuracy.

Skills

Attention to detail

Analytical skills

Communication skills

Payroll processing

Education

Accounting/Finance degree

Tools

ADP

Paychex

Workday

Microsoft Excel

Job description

Located at 4075 54th Street, San Diego, CA, is a leading provider of patient-centered medical services with 156 beds. We focus on compassionate care, empowering patients to achieve their health goals in a supportive environment.

Our dedicated team offers a wide range of services, including primary care, specialty services, preventive care, and mental health support. We are proud to have a 5-star Customer Satisfaction Management (CSM) rating, reflecting our commitment to excellence.

At Jacob , we offer a supportive and rewarding work environment. Our five-star rating reflects our commitment to excellence, and we provide a dynamic setting where you can thrive. We prioritize training, especially for new graduates, with our hands‑on staff personally guiding you. Here, you'll have the opportunity to care for high-acuity patients and receive regular updates and support from your supervisors.

About the Role:

The Interim AP/Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of employee payroll within the organization. This position is responsible for managing payroll data, verifying timesheets, and coordinating with various departments to resolve discrepancies and ensure compliance with federal, state, and local regulations. The Payroll Coordinator will oversee the maintenance of payroll records, prepare reports, and assist with audits to guarantee data integrity and confidentiality. This role requires a detail-oriented professional who can handle sensitive information with discretion and communicate effectively with employees and management. Ultimately, the Payroll Coordinator ensures that all employees are compensated correctly and on schedule, contributing to overall employee satisfaction and organizational efficiency.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• At least 2 years of experience in payroll processing or a related administrative role.
• Strong understanding of payroll regulations, tax laws, and compliance requirements in the United States.
• Proficiency with payroll software and Microsoft Office Suite, especially Excel.
• Excellent attention to detail and organizational skills.

Preferred Qualifications:

• Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience with popular payroll systems such as ADP, Paychex, or Workday.
• Knowledge of benefits administration and timekeeping systems.
• Strong analytical and problem-solving skills.
• Effective communication skills to interact with employees at all levels.

Responsibilities:

• Process and verify payroll data for all employees on a regular schedule, ensuring accuracy and compliance with company policies and legal requirements.
• Maintain and update payroll records, including employee information, tax withholdings, benefits deductions, and leave balances.
• Collaborate with Human Resources and Finance departments to resolve payroll discrepancies and answer employee inquiries related to payroll.
• Prepare and submit payroll reports to management and regulatory agencies, ensuring timely and accurate filings.
• Assist with payroll audits and implement improvements to payroll processes to enhance efficiency and accuracy.

Skills:

The Payroll Coordinator uses their expertise in payroll software daily to input, verify, and process employee compensation accurately. Attention to detail is critical when reviewing timesheets, deductions, and tax withholdings to prevent errors and ensure compliance with legal standards. Communication skills are essential for addressing employee questions and collaborating with HR and finance teams to resolve issues efficiently. Analytical skills help in preparing reports and identifying discrepancies or trends that may require corrective action. Additionally, proficiency in Microsoft Excel supports data analysis and reporting tasks, enabling the Payroll Coordinator to maintain organized and accurate payroll records.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.