Interim Administrative Support for Mission-Centric Operations

BrightMove, Inc.; Rockaway (NJ); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

403(b) retirement plan with company/p

Paid time off

Job summary

Impact Ministry Training Center (IMTC) is seeking an Interim Administrative Support Contractor to keep priorities moving, communication clear, and operations consistent. You will provide administrative execution across IMTC’s priority needs and help maintain calendars, correspondence, and documentation.

This role requires strong organizational skills, reliable follow-through, and the ability to work within established systems while supporting leaders and teams.

Qualifications

• 2 or more years of administrative or operations support experience (executive support or team support preferred).
• Strong calendar management and scheduling coordination skill.
• Excellent follow-through with high attention to detail
• Confidence managing multiple priorities while staying organized and dependable
• Strong written and verbal communication skills with a professional, service-minded approach
• Proficiency with common administrative tools (email, calendars, shared drives, task trackers, and document preparation).
• Ability to work within established systems and processes, escalating questions early when needed

Responsibilities

• Provide administrative execution across IMTC priority needs.
• Keep calendars moving: manage scheduling and meetings with details and materials.
• Support communication flow: route messages to owners and follow through to next steps.
• Coordinate vendors: manage vendor needs and basic documentation.
• Prepare reimbursements: collect documentation and route for approval.
• Handle meeting and event logistics: coordinate space and supplies.
• Strengthen follow-through: prepare agendas, capture action items, and track next steps.
• Support grant administration: organize grant files and simple trackers.
• Keep work visible and on track: maintain task tracking and weekly priorities.
• Stay meeting ready: attend virtual and in-person meetings with advance notice.

Skills

Calendar management

Follow-through

Communication skills

Administrative skills

Detail orientation

Organizational skills

Prioritization

Tools

Email

Calendar apps

Shared drives

Task trackers

Document preparation

Job description

Impact Ministry Training Center (IMTC) is seeking an Interim Administrative Support Contractor to keep priorities moving, communication clear, and operations consistent. You will provide administrative execution across IMTC’s priority needs and help maintain calendars, correspondence, and documentation.

This role requires strong organizational skills, reliable follow-through, and the ability to work within established systems while supporting leaders and teams.