IP Legal Assistant

Harness IP & Pierce PLC; Missouri; Hybrid; USD 42,000 - 66,000; Full time

Job summary

Harness IP & Pierce PLC in Missouri seeks a motivated paralegal to support intellectual property matters within a collaborative legal team. You will help with patent docketing, preparing application documents, and responding to Office Actions, while maintaining client databases and assisting with billing.

The role requires at least 3 years of related experience, proficiency in MS Office, excellent organization, and strong communication skills.

Qualifications

• Minimum 3 years of related IP/paralegal experience.
• Proficient with MS Word and Excel; quick to learn new software.
• Strong organizational and multitasking abilities under deadlines.
• Effective written and verbal communication skills.
• Willingness to work overtime occasionally.
• Hybrid work: on-site three days per week in Missouri.

Responsibilities

• Assist with responses to U.S. Office Actions and IP docketing.
• Prepare patent application documents and related papers.
• Proofread and file patent applications and Office Action responses.
• Manage incoming mail/email and track deadlines.
• Maintain client databases and provide status updates.
• Assist with client billing and administrative tasks.
• Utilize MS Office and firm systems for daily work.

Skills

Attention to detail

Organizational skills

Professional communication

Learn new software quickly

Ability to manage multiple tasks

Education

Associate degree or higher

Combination of related education/experience

Tools

MS Office

Firm applications/systems

Job description

Description

We are seeking a highly motivated and detail-oriented individual to join our dynamic legal team. In this vital role, you will provide comprehensive support for intellectual property matters, ensuring the smooth operation of legal processes, for which training will be provided. Your energetic approach and meticulous attention to detail will help us protect our innovative assets and maintain compliance with relevant laws and regulations. This position offers an exciting opportunity to develop your legal expertise within a collaborative and forward-thinking environment.

Key Responsibilities:

• Efficiently assist with the preparation of responses to U.S. Office Actions, IP docket entries, and handling of correspondence.


• Assist with ensuring preparation of patent application documents and formal papers is timely executed.


• Proofread and file patent applications and Office Action responses.


• Handle incoming mail and email and track deadlines.


• Manage client databases and status updates.


• Respond to client inquiries as instructed.


• Use MS Office and other firm applications and systems.


• Assist with client billing.

Qualifications:

• At least 3 years of related experience.


• Proficient in MS Office (Word, Excel) and ability to efficiently learn new software.


• Ability to effectively learn complex processes to navigate critical procedures.


• Excellent organizational skills with the ability to prioritize multiple tasks simultaneously under tight deadlines.


• Effective and professional communication skills.


• Strong attention to detail and communication skills.


• Willingness to occasionally work overtime if needed.


• Able to work in office three days per week - hybrid work environment.

Education:

• An equivalent combination of related education and/or experience.


• An associate degree or higher is ideal.

Join us in safeguarding our innovative ideas while advancing your career in a vibrant legal setting! We value proactive individuals who thrive on detailed work and possess a passion for intellectual property law.