IP Administrator

ABA Search, Inc.; San Diego (CA); On-site; USD 55,000 - 82,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Disability insurance

Retirement and savings plan

Paid vacation

Sick time

Holidays

Professional development opportunities

Career advancement opportunities

Employee wellness programs

Employee discounts

Job summary

ABA Search, Inc. invites applications for a Patent Prosecution Support Specialist in San Diego. The role focuses on preparing legal documents, managing USPTO filings, and maintaining IP records for attorneys and clients.

The ideal candidate has 3–6 years of domestic patent prosecution experience in a law firm or professional services setting, with strong MS Office skills and excellent communication abilities for cross-functional collaboration.

Qualifications

• Minimum 3–6 years of domestic patent prosecution experience in a law firm or professional services environment.
• Bachelor's degree preferred.
• Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work independently and collaboratively.
• Effective time management and ability to prioritize in high-pressure environments.
• High attention to detail and strong analytical skills.

Responsibilities

• Prepare legal documents, reports, and correspondence related to domestic patent prosecution for attorneys and clients.
• Prepare and file required documents with USPTO accurately and on time.
• Manage administrative aspects of U.S. patent prosecution and ensure compliance with rules and procedures.
• Support attorneys in managing dockets according to firm policies.
• Organize, update, and maintain electronic files and IP data per firm protocols.
• Review and process official communications from patent offices, including the USPTO.
• Open new matters, update existing matters, and perform conflict checks per firm requirements.
• Perform general administrative tasks and provide support as requested.

Skills

Verbal communication

Written communication

Time management

Prioritization

Detail orientation

Independent work

Team collaboration

Problem solving

Confidentiality

Education

Bachelor's degree preferred

Tools

MS Outlook

MS Word

MS Excel

Job description

COMPANY PROFILE:

Our client is a well-established law firm with a robust Intellectual Property practice, providing sophisticated domestic patent prosecution support across a wide range of technologies. The firm is known for its collaborative, deadline-driven environment and for investing in the professional growth of its IP support staff.

FEATURES AND BENEFITS of our Client

Our client offers a competitive compensation package and a comprehensive benefits program, including medical, dental, and vision coverage, life and disability insurance, a retirement and savings plan, paid vacation, sick time, and holidays, professional development and career advancement opportunities, employee wellness and assistance programs, and additional employee discounts and perks.

• medical coverage
• dental coverage
• vision coverage
• life insurance
• disability insurance
• retirement and savings plan
• paid vacation
• sick time
• holidays
• professional development and career advancement opportunities
• employee wellness and assistance programs
• employee discounts and perks

This is an overtime-eligible position.

THE ROLE YOU WILL PLAY:

• Prepares legal documents, reports, and correspondence related to domestic patent prosecution for attorneys and clients
• Prepares and files required documents with the U.S. Patent and Trademark Office (USPTO) in a timely and accurate manner
• Manages the administrative aspects of U.S. patent prosecution and ensures compliance with applicable rules, guidelines, and procedures
• Supports attorneys in managing their dockets in accordance with firm policies and established procedures
• Organizes, updates, and maintains electronic files and intellectual property data, ensuring accuracy and adherence to firm protocols
• Reviews and processes official communications from patent offices, including the USPTO
• Opens new matters, updates existing matters, and processes conflict checks in alignment with firm requirements
• Performs general administrative tasks and provides support as requested

BACKGROUND PROFILE:

• A minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional services environment; law firm experience strongly preferred.
• Bachelor's degree preferred.
• Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work both independently and collaboratively.
• Effective time management, organizational, prioritization, and problem-solving abilities, especially in high-pressure or time-sensitive situations.
• Demonstrated ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
• High attention to detail and strong analytical skills.
• Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
• Flexibility to respond calmly and effectively in stressful situations or rapidly changing circumstances.
• Reliable, punctual, and capable of meeting deadlines under pressure.
• Ability to maintain confidentiality of firm and client information.