IP Tech Legal Secretary

Baker McKenzie; Dallas (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Baker & McKenzie seeks a Legal Secretary to provide essential secretarial and administrative support to attorneys. You will manage complex calendars, coordinate meetings, arrange travel, and handle billing support and document preparation.

The role requires strong English communication, organizational skills, and familiarity with legal office systems such as iManage and Intapp. Apply to join a collaborative, professional team in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required.
• Secretarial degree preferred.
• Experience in legal or professional services environment preferred, especially IP/Technology practices.

Responsibilities

• Manage and maintain complex attorney calendars and scheduling requirements.
• Coordinate and organize meetings, events, seminars, and other business activities.
• Arrange extensive domestic and international travel, including last-minute travel needs.
• Process and manage vendor invoices and related administrative documentation.
• Screen and direct phone calls and other incoming communications.
• Prepare expense reports, time entries, billing support, and other administrative tasks.
• Draft correspondence and other communications on behalf of attorneys with minimal supervision.
• Format, revise, proofread, and prepare legal documents and presentations.
• Monitor and respond to incoming emails and communications, prioritizing as appropriate.

Skills

Typing

Organizational skills

Time management

Excellent English communication

Education

High School Diploma or equivalent

Secretarial Degree (preferred)

Tools

Microsoft Word

Excel

PowerPoint

iManage/Intapp/Chrome River

Job description

The Legal Secretary will provide secretarial and administrative support as required to attorneys.

The Legal Secretary will provide secretarial and administrative support as required to attorneys.

Main responsibilities:

• Manage and maintain complex attorney calendars and scheduling requirements
• Coordinate and organize meetings, events, seminars, and other business activities
• Arrange extensive domestic and international travel, including last-minute travel needs
• Process and manage vendor invoices and related administrative documentation
• Screen and direct phone calls and other incoming communications
• Prepare expense reports, check requests, time entries, billing support, and other administrative tasks
• Draft correspondence and other communications on behalf of attorneys with minimal supervision
• Format, revise, proofread, and prepare legal documents and presentations
• Monitor and respond to incoming emails and communications, prioritizing as appropriate
• Maintain professional interactions with clients and internal stakeholders
• Update and proof visual presentations and business materials
• Exercise sound judgment and problem-solving skills when handling administrative matters
• Take initiative in resolving issues and completing assignments when limited direction is provided
• Work effectively under pressure while managing competing priorities and tight deadlines
• Maintain a high degree of confidentiality and professionalism
• Collaborate with colleagues across practice groups and office functions, fostering a positive team environment
• Volunteer to assist others and share information and expertise with team members as needed

Skills and experience:

• High School Diploma or equivalent required; Secretarial Degree preferred
• Prior experience in a legal or professional services environment, preferably supporting Intellectual Property and Technology practices (patents and trademarks)
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint
• Intermediate knowledge of legal and office management systems, including iManage, Intapp Time, Intapp Open, and Chrome River
• Ability to perform extensive typing, filing, and other administrative activities, including occasional lifting of materials up to 25 lbs.
• Ability to work independently, prioritize workload effectively, and meet established deadlines
• Strong organizational, planning, and time-management skills
• Excellent English written and verbal communication skills
• Strong attention to detail, accuracy, and commitment to quality
• Demonstrated analytical and problem-solving capabilities
• Ability to interact professionally with individuals at all levels of the organization
• Understands firm structure, processes, and available resources
• Actively pursues opportunities for professional development and collaboration
• Continuously seeks opportunities to improve processes and administrative procedures