Paralegal

Career Legal; Wisconsin; Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Job summary

Career Legal seeks an Intellectual Property Legal Assistant/Paralegal for a hybrid role in Wisconsin or Minneapolis. This full-time position supports IP attorneys across patents, trademarks, and copyrights, with a focus on docketing, filings, client communication, and workflow coordination.

You will handle complex calendars, prepare IP documents, and assist with filings, renewals, and portfolio management, contributing to a collaborative, growth-oriented team environment.

Qualifications

• Direct legal assistant/paralegal experience in an Intellectual Property practice group.
• Experience in mid-sized to regional law firms (1–50 to 51–200 attorneys).
• Proficiency with MS Office, legal practice management software, and IP docketing tools/USPTO filings.

Responsibilities

• Oversee IP calendars and deadlines with precision.
• Draft and file IP correspondence and documents; coordinate USPTO filings.
• Assist with trademark and patent filings, prosecutions, renewals, and portfolio management.

Skills

IP law experience

Legal scheduling

Communication

Tools

Microsoft Office

IP docketing software

USPTO filing systems

Job description

Intellectual Property Legal Assistant/Paralegal

Wisconsin or Minneapolis (Hybrid)

Full-Time

$30.00 – $40.00 per hour (commensurate with experience)

I am currently representing one of the Midwest’s premier full-service law firms as they seek an experienced Intellectual Property Legal Assistant/Paralegal to join their highly regarded IP Practice Group. This is an exceptional opportunity for a detail-oriented, proactive legal professional to support a sophisticated team of IP attorneys across patents, trademarks, and copyrights. The firm offers a collaborative, growth-oriented environment where your expertise will be valued and supported.

You will provide comprehensive administrative and legal support to attorneys handling complex intellectual property matters. You will play a central role in maintaining docket deadlines, coordinating filings with the USPTO, managing client communications, and ensuring seamless workflow across the practice group.

Key Responsibilities

• Oversee complex attorney calendars, monitor critical IP docket deadlines, schedule proceedings, and manage statutory timelines with extreme precision.
• Draft, format, proofread, and revise IP correspondence and legal documentation. Coordinate electronic filings with the USPTO and relevant administrative bodies.
• Assist with trademark and patent filings, prosecution workflows, renewals, maintenance fees, and portfolio organization.
• Maintain physical and electronic client files, handle intake/records management, and communicate professionally with clients, government agencies, foreign associates, and courts.
• Assist with billing workflows, time entry, expense tracking, and administrative operations while identifying ways to optimize departmental workflows.

Qualifications & Candidate Requirements

• Prior direct legal assistant, paralegal, or hybrid support experience within an Intellectual Property practice group is required.
• Experience working in a law firm environment ranging from 11–50 to 51–200 attorneys (or equivalent mid-sized to regional law firm background).
• Proficiency with Microsoft Office Suite, legal practice management software, and IP docketing tools/USPTO filing systems.
• Outstanding organizational skills, strong calendaring abilities, sharp attention to detail, excellent written/verbal communication, and the ability to operate independently in a deadline-driven setting.

What the Firm Offers

• Competitive compensation
• Comprehensive Benefits Package - Health, dental, vision, 401(k), paid time off, and wellness programs.
• Professional Environment - Highly collaborative, respectful culture focused on long-term professional development.