IP Assistant

Barnes-&-Thornburg-LL; Salt Lake City (UT); On-site; USD 50,000 - 70,000; Full time

Job summary

Barnes & Thornburg invites applications for an IP Assistant in Salt Lake City under the IP Department attorneys. The role involves docketing, file maintenance, document and correspondence preparation, and related duties.

The candidate will review mail, maintain the weekly docket, prepare PCT and foreign filings, coordinate document legalization, and file with the USPTO. Strong attention to detail and communication skills are essential.

Qualifications

• High school diploma or GED required, bachelor’s degree preferred.
• Minimum two years’ experience as a Patent Legal Assistant.
• Strong understanding of patent prosecution process and deadlines.
• Excellent written and oral communication skills.
• Ability to maintain a daily docket.
• Ability to maintain client confidentiality.
• Proven ability to work independently as well as in a team.
• Organize and prioritize numerous tasks under time constraints.

Responsibilities

• Review incoming mail and draft correspondence and documents.
• Review and maintain weekly docket; coordinate deadlines with attorneys.
• Prepare documents, instruction letters and filings of all PCT and direct-filed foreign applications.
• Coordinate execution and legalization of U.S. and foreign documents.
• Prepare U.S. and foreign reporting and reminder letters.
• Prepare and electronically file with the USPTO documents (e.g., new U.S. and PCT applications, IDS, Fees, Drawings, Assignments, Declarations).
• Prepare docket and portfolio reports as requested.

Skills

Attention to detail

Communication skills

Organizational skills

Ability to work under deadlines

Team collaboration

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Word

Excel

Outlook

iManage

CPi

Job description

Summary:

Under direct supervision of the IP Department attorneys, and according to

established policies and procedures, the IP Assistant performs a variety of docketing, file

maintenance, document and correspondence preparation, and other related duties.

Key Responsibilities:

• Reviews incoming mail for assigned attorney(s) and drafts appropriate correspondence and documents in response.

• Reviews and maintains weekly docket; coordinates with attorneys regarding deadlines.

• Prepares documents, instruction letters and filings of all PCT and direct-filed foreign applications.

• Coordinates execution and legalization of U.S. and foreign formal documents, as required.

• Prepares U.S. and foreign reporting and reminder letters.

• Prepares and electronically files with the USPTO documents such as, but not limited to: new U.S. and PCT applications, Information Disclosure Statements, Issue Fees, Formal Drawings, Assignments, Declarations, Extensions of Time, Powers of Attorney and Responses to Office Actions.

• Prepares docket and portfolio reports as requested.

Qualifications:

• High school diploma or GED required, bachelor’s degree preferred.

• Minimum two years’ experience as a Patent Legal Assistant

• Strong understanding of patent prosecution process and associated correspondence and deadlines.

• Exceptional attention to detail with good analytical and critical thinking skills.

• Ability to understand and maintain a daily docket.

• Excellent written and oral communication skills, including strong grammar, spelling and proofreading skills.

• Excellent interpersonal and communication skills are necessary to communicate with a diverse group of attorneys and staff, and on occasion with foreign associates and representatives from the U.S. Patent and Trademark Office. Must be able to accurately follow instructions from attorneys and staff, and provide information with courtesy and tact.

• Ability to maintain client confidentiality.

• Proven ability to work independently as well as in a team environment.

• Ability to organize and prioritize numerous tasks and complete them under time constraints.

• Computer and database skills, including Word, Excel, Outlook and iManage. Experience using CPi preferred but not required.

• Work occasionally requires a high level of mental and visual effort when performing a high-volume of tasks and other essential duties under deadline.

Working Conditions:

• Normal office environment with little exposure to excessive noise, dust, temperature and the like.

The above is intended to describe the general content of and requirements for the

performance of this job. It is not to be construed as an exhaustive statement of essential

functions, responsibilities or requirements.

Equal Employment and Opportunity Statement:

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.