Intellectual Property Admin & Calendar Support Specialist

Ward and Smith, P.A.; New Bern (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Ward and Smith, P.A. seeks an Intellectual Property Administrative Assistant to support attorneys and paralegals in New Bern or Raleigh. The role covers executive support, calendar management, client relations, and file organization, with emphasis on accuracy and confidentiality.

The successful candidate will have 1–3 years of administrative experience (preferably in a law firm), an Associate's degree or higher, and a NC Notary Public commission or the willingness to obtain one.

Qualifications

• Associate's degree or higher preferred; commensurate experience may substitute.
• 1–3 years of administrative experience, preferably in a law firm.
• Must have NC Notary Public commission or ability to obtain.

Responsibilities

• Provide executive support to attorneys and paralegals.
• Calendar management, filings, and document processing.
• Client relations, notary, and file management duties.

Skills

Time management

Analytical skills

Written and verbal communication

Discretion and initiative

Notary Public commission (NC)

Education

Associate's degree or higher

NC Notary Public commission

Tools

PDF software

Microsoft Office

Document management system

Job description

Ward and Smith, P.A. seeks an Intellectual Property Administrative Assistant to support attorneys and paralegals in New Bern or Raleigh. The role covers executive support, calendar management, client relations, and file organization, with emphasis on accuracy and confidentiality.

The successful candidate will have 1–3 years of administrative experience (preferably in a law firm), an Associate's degree or higher, and a NC Notary Public commission or the willingness to obtain one.